1. Define your critical competencies
Set the skills and levels each job profile needs, with clear criteria for moving up each level.
Competency Management: From spreadsheets to a live competency matrix
Competency management software records the skills each job needs and who has them. LeanSuite keeps it as a live skills matrix: people qualify through training and digital sign-offs, and gaps show up before they cost you a shift.
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FLEXIBLE WORKFORCE
Competency management in 3 steps
Define what each job needs, see who has it, then close the gaps.
2. Assess and visualize your team
Levels update from courses, assessments and sign-offs, and the matrix shows strengths and gaps in color.
3. Deploy and develop with precision
Put qualified people on each job and assign the training that closes each gap.
How it works
How competency management works in LeanSuite
Job profiles set the bar; training and digital sign-offs move people up.
Job profiles with required skills
Each job profile (team) lists its required skills, levels and qualifications, such as required hours.
See how it worksSOPs and OPLs signed off on a tablet
Each person signs off their SOPs and OPLs digitally: an audit-ready record, not scanned paper.
On-the-job sign-off by trainers
Designated trainers or coordinators, not only supervisors, sign off on-the-job qualification checklists.
See how it worksLevels go up automatically
Sign-offs and passed courses raise skill levels, and the Job Cover Matrix shows who is qualified where.
See how it worksTraining linked to every skill
Levels rise through on-the-job assessment, self-assessment, classroom or online courses, SOPs and OPLs.
See how it worksRadar chart and look-back
Radar charts show required, starting and current levels. Pick a past date to see a team as it was.
See how it works
Strategic Workforce Development
Develop your team, not just track it
LeanSuite keeps levels current and turns gaps into assigned training and projects.
Create Individual Development Plans (IDPs)
Give each employee their own development plan: set goals together, assign specific training and track progress toward a clear career path.
Keep your competency matrix live and accurate
Set the criteria for each level, such as pass a course, apply the skill on Kaizen projects or complete train-the-trainer. Levels update as people meet them.
From competency gaps to action plans, instantly
Gap planning shows who needs which skills across the facility and suggests courses and Kaizen projects to close each gap. Assign training straight from the gap view.
A CONNECTED SYSTEM
Put competency data to work on the shop floor
One skill list for projects, training and shift cover.
Smarter project teams
The Kaizen team builder suggests people by skill and workload, and skills used on projects count toward each person's level.
Targeted training
Passing a course linked to a skill level raises that level on the matrix.
Flexible scheduling
The Job Cover Matrix shows single points of failure and who to cross-train first.
FAQs
Frequently Asked Questions
FREE RESOURCES
Free templates and tools
Not ready for software yet? Start with these free resources.
- Skills matrix templatePeople by skills, a 0 to 4 scale, a training column and a coverage row that shows the gaps.
- Competency assessment formEach task rated 0 to 4 on the skills matrix scale with the evidence seen, then the gaps and a training plan.
- Cross-training plan templateWho is learning which task, from and to which level, by when, and how many are qualified on each task.
- Training sign-off sheetAn attendance and sign-off record where each person signs they understood, with a competence check and an Excel log.
Ready to build a more skilled, flexible team?
See how LeanSuite helps you map, develop and deploy your team's competencies.