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Audit template in the LeanSuite app

Last reviewed

Product audit checklist

A product audit takes finished product that has already passed every inspection and checks it again, from the customer's point of view, against the drawing or specification. This template has 10 questions: the product matches the specification, key dimensions are measured and in tolerance, appearance meets the approved standard, function is tested, packing and labels meet the customer's requirements, lot or serial traceability is in place, records are complete, and any nonconformity has containment and corrective action.

A quality engineer or auditor who does not work on that line usually runs it, pulling a sample from the warehouse or the end of the line. In automotive supply, VDA 6.5 is the named standard for product audits. A product audit asks whether the part is right; a process audit asks whether the way it is made is under control. A finding looks like the wrong revision label on boxes that passed final inspection, or a cosmetic mark that the line had quietly started to accept.

What it is for, as built: Audit a finished product against the specification and the customer requirements.

Use this template in LeanSuite

The full question list

The 10 questions in the audit

Every question is answered Yes, No or N/A. Each No is flagged and asks for a photo and a comment, so the finding arrives with its evidence.

Specification

  1. 1The product matches the drawing or specification
  2. 2Key dimensions are measured and in tolerance
  3. 3Appearance meets the approved standard
  4. 4Function or performance is tested and acceptable

Packing and labelling

  1. 5Packing meets the customer requirements
  2. 6Labels are correct, readable and complete
  3. 7Lot or serial traceability is in place

Records and findings

  1. 8Inspection records are complete
  2. 9Any nonconformity has a containment and corrective action
  3. 10Audit results are shared with the process owner

Worked example, illustrative

A filled-in example

One section as it might be filled in on the floor, with every other section of the audit answered Yes. The place and finding are made up to show how the audit reads and scores.

Result: pass, 90% against a pass mark of 80

  • 10 questions, all of them count.
  • 1 answered No, so 9 of 10 are Yes: 9 ÷ 10 = 90%.
  • 90% is at or above 80, so the audit passes. The No still needs its fix.

What happened next: Quality held the lot, relabelled 40 cartons the same day, and the label template was corrected before the next run.

Scored here as one point per question with N/A left out. In the app each answer carries the points set on the template, so change them after you clone it if your plant weighs some checks more.

Product Audit

Audit, monthly

Product or part number
Bracket 4471-B, rev C
Lot number
Lot 26-0917

Packing and labelling

  1. Packing meets the customer requirementsYes
  2. Labels are correct, readable and completeNo

    Comment: Box labels on the pallet show rev B, parts inside are rev C with the new slot. Carton count and packing foam are correct.

    Photo attached to the No

  3. Lot or serial traceability is in placeYes
Drawn from this template's own questions, not a screenshot of the app. Illustrative answers.

When to use it

  • Once a month.
  • An auditor or leader answers each question from what they see, hear and read in the area.
  • Each record starts with: Product or part number, Lot number.

How it is scored

The template is built with points per answer and a pass mark of 80. In this library every audit is set to pass at 80 and every inspection at 90. Each submitted audit shows its score and pass or fail, and every No is flagged with its photo and comment.

Change the points or the pass mark after you clone it. How rules and scoring work.

Read and print

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FAQ

Product audit checklist: common questions

  1. Monthly per product family, pulling a sample that has already passed final inspection. Audit more often in the first months of a new part or a new revision, after a customer complaint or a return, after a tooling change or a process move, and when the line changes shift pattern or takes on new operators. High-volume or safety-related parts earn a more frequent pull.

  2. A quality engineer or auditor who does not work on that line, so the sample is judged with fresh eyes. They need the current drawing revision, the approved appearance standard, the customer's packing specification and calibrated gauges. Findings go to the quality manager and the process owner, who agree containment on the lot and the corrective action on the process.

  3. A fail means product that passed inspection would still disappoint the customer: a dimension out of tolerance, a mark the line stopped noticing, the wrong revision on the label. Contain the lot and any others from the same window before they ship, then find how it got past final inspection and fix that gauge, standard or step. In this template every No is flagged and asks for a photo and a comment, and an audit that scores under its pass mark of 80 is a fail.

  4. Keep the part number and revision, lot, sample size, the measured values against tolerance, photos of appearance findings, the packing and label check, and for each nonconformity the containment, root cause and corrective action. Over the year this shows which characteristics drift and which lines let cosmetic defects creep in, and it answers the customer after a complaint. In LeanSuite each submitted audit is stored with its score, its pass or fail, and the photo and comment on every No.

  5. 10 questions in 3 sections: specification, packing and labelling, and records and findings. Every question is answered Yes, No or N/A.

Use this template in LeanSuite

It is ready in the Template Marketplace inside Lean Creator as “Product Audit”. Clone it into your plant, change any question, then schedule it to a person, role or asset with reminders. Auditors complete it on a phone or tablet, with photo evidence where required.

Not on LeanSuite yet? On a 90-day pilot our team sets up your account and digitizes the forms and checklists you use today, this one included.

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