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LeanSuite - Lean Manufacturing Software

AI Standard Maintenance Procedures: Capture Every Maintenance Trick. Once.

A standard maintenance procedure (SMP) is the step-by-step method for a maintenance job. Film your senior technician once and LeanSuite writes it, with torque values, lockout steps, tools and parts.

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The problem

Why standard maintenance procedures fall short

Senior technicians retire, repairs drag on while people hunt for know-how, and lockout steps live in memory.

  • Knowledge Walks Out the Door

    When senior techs retire, the know-how they never wrote down goes with them.

  • Long MTTR

    New technicians lose hours chasing know-how that belongs in the procedure.

  • Missing LOTO Steps

    Lockout steps live in muscle memory, so nothing shows the right sequence.

How it works

How AI builds standard maintenance procedures

Film one repair, let the AI write the SMP, then attach it to the asset it belongs to.

  • 1. Film the Repair

    Record the senior tech doing the repair on a phone or helmet cam.

  • 2. Generate SMP

    The AI pulls the tools, parts, torque values and lockout steps out of the footage.

  • 3. Attach to Asset

    The SMP is linked to the equipment record in LeanSuite.

Features

SMP features, from footage to work order

No AI expertise needed.

Feature 01

Tools & Parts List

The AI lists the tools, fasteners and consumables used in the repair, so techs arrive knowing what to bring.

  • Auto-extracted tool inventory

  • Fastener and consumable tracking

  • No manual BOM lookup

Tools, fasteners and parts, and PPE listed from a repair video, each with the time it appears

Feature 02

Torque & Spec Capture

The AI detects when the torque wrench is used and writes the spec value into that step.

  • Auto-detected torque wrench events

  • Spec values inserted inline

  • No separate spec sheet needed

Torque events marked on the repair video and the values written into SMP steps 6 and 7

Feature 03

LOTO Sequence

The AI builds the lockout/tagout sequence with a photo of each isolation point.

  • Isolation points photo-documented

  • Full LOTO sequence auto-built

  • Visual proof, not just text steps

Lockout/tagout sequence with a photo from the video at each isolation point

Feature 04

Asset Link

Procedures attach to the asset record and come up with the PM work order.

  • Linked to asset record

  • PM schedule-triggered

  • No manual SMP lookup

Asset record for CNC Lathe 3 with linked SMPs, and a PM work order that opens with SMP-104 attached

Feature 05

A QR Code on Every Step

Each printed step has a QR code that plays its clip in the LeanSuite app, so a tech can watch the exact move.

  • One QR code per step

  • Plays the clip for that step

  • Printed sheet and app stay in step

Printed SMP step for bleeding hydraulic pressure, with a lockout warning and a QR code that plays the step's clip

Feature 06

Skill Certification

Track which techs are qualified for each SMP in LeanSuite, instead of checking a separate training matrix.

  • Per-SMP qualification tracking

  • No separate training matrix

  • Built-in assignment check

Skill matrix of technicians against SMPs, and a work order assignment that offers only certified techs
SMP steps with lockout, PPE and torque callouts and a senior tech's tips captured from the video

Why It Matters

Why teams film their maintenance procedures

Written procedures go stale as equipment changes and experts retire. Film a senior tech doing the repair and get a versioned SMP with torque specs, lockout steps and PPE reminders.

Lower MTTR

Video-backed steps put the senior tech's know-how in front of every technician.

Retain Expertise

Capture a senior tech's expertise before they retire.

Safer Maintenance

Lockout and PPE reminders at every step that needs them.

FAQs

Frequently Asked Questions

Ready to see AI standard maintenance procedures in action?

Bring one repair video and leave with a draft SMP your team can use this week.