SOPs from video
Purpose, scope, PPE, tools, warnings and numbered steps with a picture each.
AI SOP creationStandard maintenance procedures: A standard maintenance procedure template, and SMP software that writes it from video
A standard maintenance procedure (SMP) is the step-by-step method for a maintenance job. Below is what the template should contain, and how LeanSuite drafts one from a filmed technician walkthrough: the steps, tools, PPE and warnings from the video, with a picture for every step.
The template
What a standard maintenance procedure template includes
Five parts, in the order a technician needs them at the machine. Use them as your template on paper, or let LeanSuite fill them in from a video.
- Part 1
Header
The asset, the task, how often it is done and how long it should take.
In LeanSuite: Frequency and duration estimates come from the footage.
- Part 2
Safety and lockout
The PPE for the job and every lockout/tagout point, in order, before any step begins.
In LeanSuite: PPE and warnings from the video are written into the draft, and lockout points too when the video shows or says them.
- Part 3
Tools and parts
Every tool, fastener and consumable the technician needs at the machine.
In LeanSuite: A tools and parts BOM, pulled from what the video shows in use.
- Part 4
Numbered steps
One action per step with a picture, and the torque value on any step that needs one.
In LeanSuite: Auto-numbered steps and a frame per step, with a torque value only when the video shows or says it.
- Part 5
Approval and sign-off
Who approved this revision, and which technicians have read and signed it.
In LeanSuite: Revision control, e-signatures and per-person sign-off.
Writing them by hand?
Start from the free standard work sheet and add the lockout, tools and torque sections above.
Standard work sheet template
SMP software
How LeanSuite writes the SMP from one filmed walkthrough
Film the senior technician once and the same footage drafts the procedure.
Film the walkthrough
Record one technician doing the job on a phone. Narrating while you film improves the result.
Upload in Create with AI
Choose the maintenance procedure and the AI drafts it with the steps, tools, PPE and warnings from the video.
Edit and approve in Lean Creator
Every generated document opens in Lean Creator: fix any line, swap a step's picture, then route it for e-signature.
Publish and assign to the asset
Assign it to the machine with a repeat rule; technicians open it in the app and sign off per person.
What you get back
- Auto-numbered steps with a frame per step
- Torque or lockout details when the video shows or says them
- Tools, PPE and warnings from the video
- Tools and parts BOM
- Frequency and duration estimates
- Revision control and e-signatures
SMPs, SOPs and AM
One procedure per job, on the asset it belongs to
SOPs cover how to run an operation; SMPs cover how to maintain the equipment; autonomous maintenance gives operators the daily checks in between. SOPs and SMPs share LeanSuite's document control, with owners, review dates, versions and read-and-sign.
SMPs from video
Tools and parts, PPE, warnings and a frame per step.
AI SMPAutonomous maintenance
Operators run the daily clean, inspect, lubricate and retighten checks, and tag what they find.
Autonomous maintenanceFAQs
Standard maintenance procedure questions, answered
A standard maintenance procedure is a documented, step-by-step method for a specific maintenance task, such as replacing a bearing, done the same safe way every time. It lists the tools, parts, lockout points and PPE, the steps with their torque values, and the sign-off.
Five parts: a header with the asset, frequency and duration; safety with PPE and lockout/tagout checkpoints; a tools and parts list; numbered steps with a picture each and torque values where needed; and approval and sign-off.
Film one technician walkthrough on a phone and upload it in Create with AI. LeanSuite drafts the procedure with the steps, tools, PPE and warnings from the video, and a frame per step; you edit it in Lean Creator, approve it and publish.
An SOP describes how to run an operation; an SMP describes how to maintain a piece of equipment, so it leads with lockout points, tools, parts and torque values. LeanSuite drafts both from the same kind of video.
Yes. Every generated document opens in Lean Creator for editing and approval, and stays a private draft until you publish it.
Yes. Assign a procedure or checklist to an asset with a repeat rule, so whoever maintains that machine sees it and the history stays with the asset.
They open it in the LeanSuite app on a phone or tablet, and each printed step carries a QR code that opens its clip in the app for logged-in users. Technicians sign off per person, so you can see who has read the current revision.
FREE RESOURCES
Free templates and tools
Not ready for software yet? Start with these free resources.
- Standard work sheet templateTakt time, each element's manual, machine and walk time on a time chart, key points and standard WIP.
- Preventive maintenance checklist templateA PM checklist per machine with readings and sign-off, and a PM schedule that works out the next due date.
- Lockout/tagout (LOTO) procedure templateA machine-specific LOTO procedure: energy sources and isolation points, the steps from shutdown to restart, and the annual review.
- Weekly maintenance schedule templateNext week's maintenance jobs, scheduled only when ready, loaded against each craft's hours by day, with schedule compliance and break-ins at week end.
- MTBF and MTTR calculatorMean time between failures, mean time to repair and availability from operating time, failures and repair time.
Ready to write SMPs from video?
Bring one repair video and see the draft procedure it produces. Vision AI is priced separately.