SOPs from video
Purpose, scope, PPE, tools, warnings and numbered steps with a picture each.
AI SOP creationStandard maintenance procedures: A standard maintenance procedure template, and SMP software that writes it from video
A standard maintenance procedure (SMP) is the step-by-step method for a maintenance job. Below is what the template should contain, and how LeanSuite drafts one from a filmed technician walkthrough: torque values, lockout points, tools and PPE, with a picture for every step.
The template
What a standard maintenance procedure template includes
Five parts, in the order a technician needs them at the machine. Use them as your template on paper, or let LeanSuite fill them in from a video.
- Part 1
Header
The asset, the task, how often it is done and how long it should take.
In LeanSuite: Frequency and duration estimates come from the footage.
- Part 2
Safety and lockout
The PPE for the job and every lockout/tagout point, in order, before any step begins.
In LeanSuite: LOTO checkpoints and PPE are written into the draft.
- Part 3
Tools and parts
Every tool, fastener and consumable the technician needs at the machine.
In LeanSuite: A tools and parts BOM, pulled from what the video shows in use.
- Part 4
Numbered steps
One action per step with a picture, and the torque value on any step that needs one.
In LeanSuite: Auto-numbered steps, a frame per step and torque values on the steps that use them.
- Part 5
Approval and sign-off
Who approved this revision, and which technicians have read and signed it.
In LeanSuite: Revision control, e-signatures and per-person sign-off.
Writing them by hand?
Start from the free standard work sheet and add the lockout, tools and torque sections above.
Standard work sheet template
SMP software
How LeanSuite writes the SMP from one filmed walkthrough
Film the senior technician once and the same footage drafts the procedure.
Film the walkthrough
Record one technician doing the job on a phone. Narrating while you film improves the result.
Upload in Create with AI
Choose the maintenance procedure and the AI drafts it with torque values, lockout points, tools and PPE.
Edit and approve in Lean Creator
Every generated document opens in Lean Creator: fix any line, swap a step's picture, then route it for e-signature.
Publish and assign to the asset
Assign it to the machine with a repeat rule; technicians open it in the app and sign off per person.
What you get back
- Auto-numbered steps with a frame per step
- Torque values on the steps that use them
- LOTO checkpoints and PPE
- Tools and parts BOM
- Frequency and duration estimates
- Revision control and e-signatures
SMPs, SOPs and AM
One procedure per job, on the asset it belongs to
SOPs cover how to run an operation; SMPs cover how to maintain the equipment; autonomous maintenance gives operators the daily checks in between. SOPs and SMPs share LeanSuite's document control, with owners, review dates, versions and read-and-sign.
SMPs from video
Lockout points, tools and parts, torque values and a frame per step.
AI SMPAutonomous maintenance
Operators run the daily clean, inspect, lubricate and retighten checks, and tag what they find.
Autonomous maintenanceFAQs
Standard maintenance procedure questions, answered
FREE RESOURCES
Free templates and tools
Not ready for software yet? Start with these free resources.
Ready to write SMPs from video?
Bring one repair video and see the draft procedure it produces, or run a 90-day pilot on your own equipment.