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The skills spreadsheet

You found out who was qualified after the line stopped

The matrix in the shared drive was last touched whenever someone had time, so the hole in coverage only shows up on the shift it hurts. Skills gap analysis software keeps the matrix current from the work people already do.

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  • See within your facility where you have the maximum gaps
  • Assign the course that covers that gap right away, with a due date
  • Build the team from the right team members based on skills and availability

Two ways to read it

What skills gap analysis software sees that Excel cannot

A record you update

The matrix is a file you open when HR asks for it, so the repeat write-ups at that station look like a process problem. You rewrite the work instruction again and the same thing comes back.

A picture of your risk

Read the matrix live next to the tags from that area and you see one trained operator on the station that keeps getting written up. You train the second operator instead of reworking an SOP that was never the cause.

Sound familiar?

The matrix said covered. The shift said otherwise.

Somebody calls out and you open the spreadsheet on the shared drive. There are three tabs, two versions, and the last update was whenever a supervisor had a quiet hour. So you walk out and ask who has actually run that station lately. By the time you have an answer, the line has been sitting.

Skills in a file

  • Updated when someone has time

    The matrix shows last quarter, not last shift.

  • One person holds a station

    You learn how thin the cover is on the day they are off.

  • Training booked by guess

    Everyone sits through the same course whether they need it or not.

Skills in the system

  • Gaps by level, facility wide

    There's a connected gap planning module that tells you within your facility where you have the maximum gaps, and it'll tell you for level one to two where there's a gap.

  • Courses assigned in one click

    If there are any courses available to cover that gap, you can assign that course right away and put people on that training with a due date, and it shows up on their dashboard.

  • Levels update themselves

    Based on the rules that are built in each course, if they pass that course their skills will be upgraded automatically, and if the criteria is built that once they've used the tool one time it moves them to level three or level four, the system will actually take care of that.

Schedule Demo

Signs on your floor

Five signs your skills spreadsheet is already behind

None of these need an audit to spot. You will know within a shift.

If three of these are true on your floor, you have a visibility problem, not a training problem.

How it works

One live matrix. Gaps you can act on.

Everything is interlinked with each other when you need them to be, but if you want to use them individually, they can be used individually too.

  1. Define what each station needs
  2. Turn a gap into assigned training
  3. See cover before the shift, not after
  4. Build the team from the matrix

Step 1

Define what each station needs

You define what your plant looks like, your areas, lines and workstations, and you could define what is the criteria or the level needed for that area and build the skills matrix for that area. Certain tools can be added to each loss type, so when you are doing that project, those skills will get added automatically.

Screen for defining critical competencies and levels by department and line

Step 2

Turn a gap into assigned training

You could quickly identify the gaps and then assign the right training for that gap. If there are any courses available to cover that gap, you can assign that course right away and put people on that training with a due date. It would show up on their dashboard, and if they pass that course, their skills will be upgraded automatically.

Step 3

See cover before the shift, not after

The job cover matrix plans shifts by skill and availability, so coverage does not depend on one supervisor remembering who is qualified for what.

Step 4

Build the team from the matrix

Let's say you're assembling a team for your project. You would assemble the team based on two major things, the skills that you would require for that particular project and the availability of people, and the system actually tells you the right people to be working on those projects based on the skill set and also the availability that they have.

Who feels it

The same gap, from three seats

A stale matrix costs different things to different people on the same shift.

Operator

Today

You were shown a job once and nothing anywhere records that you can do it.

With LeanSuite

If you pass the course, your skills will be upgraded automatically, and if you've used the tool one time in a project, the system will actually take care of that too. Any training assigned to you would show up on your dashboard with the due dates.

Supervisor

Today

You carry coverage in your head and find the hole when somebody calls out.

With LeanSuite

You plan the shift against skill and availability instead of memory.

CI lead

Today

You book generic training for a whole department because you cannot see which gap sits where.

With LeanSuite

You could do the gap assessment and assign them, whether it's a training itself that they need to take to upskill themselves or projects that they can work on, and if there are any courses available to cover that gap, you can assign that course right away and put people on that training with a due date.

Angad Singh, Co-Founder of LeanSuite

From our co-founder

“You can build a multi level workforce, so if one operator leaves you are not at risk that all your knowledge is going away.”
Angad Singh, Co-Founder, LeanSuite

Where to look next

Three pages on knowing who can run what

The same gap shows up three ways: no live picture of skills, no plan for the stations only one person can run, and no fast answer when someone calls out. These pages cover each one.

See skills in one place

A live, visual skills matrix instead of tabs and versions on the shared drive. Use it to close gaps and deploy the right people to the right station.

See how it works →

Find your single points

The Skills Matrix shows which machines only one person can run, so you know where the risk is before the callout happens. Cross-training gets automated so one absence does not stop a critical machine.

See how it works →

Fill the open station fast

For the moment someone calls out, a live visual tool that fills the staffing gap in seconds. No walking the floor asking who has run it lately.

See how it works →

  1. There's a connected gap planning module that tells you within your facility where you have the maximum gaps, and it'll tell you for level one to two where there's a gap. If there are any courses available to cover that gap, you can assign that course right away and put people on that training with a due date. Based on the rules that are built in each course, if they pass that course, their skills will be upgraded automatically as well. So all those things are not necessarily tracked by one individual, but by a system, and you're saving all the admin work on that side as well.

  2. No. We are not an MES, so we do not collect downtime or machine signals. What you get is the coverage picture before the shift, so a missing qualified operator is visible while you can still do something about it.

  3. If it's turned off, then that module in itself is also complete. For instance, if we look at skills, skills in itself can be used to track just the skills of people by department, by operator, how the skills matrix looks. But let's say you also have the LMS and all those skills are captured in different courses within the LMS. Based on the rules that are built in each course, if they pass that course, their skills will be upgraded automatically as well. Same thing with Kaizen: if they complete a project with certain skills and the criteria is built that once they've used the tool one time, move them to level three or level four, the system will actually take care of that.

  4. Yes. People can be given access with their employee ID instead of an email address, and licensing is per facility with no user limit, so everyone in the plant can be on it. Access runs on web, Android and iOS, so a shared tablet is enough.

See your own skills matrix, live

Bring one line and its stations, and we will show the gaps by level, the courses that cover them and who could cover a shift tomorrow.