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Audit template in the LeanSuite app

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Supplier audit checklist

Audit a supplier on quality system, process control, traceability and delivery. Use before approval and at review time.

Use this template in LeanSuitePrintable version (PDF)

The full question list

The 32 questions in the audit

Every question is answered Yes, No or N/A. Each No is flagged and asks for a photo and a comment, so the finding arrives with its evidence.

Quality management system: How quality is planned and reviewed

  1. 1Procedures current, controlled and followed on the floor
  2. 2Internal audits done to plan, with findings closed
  3. 3Management reviews quality results and acts on them
  4. 4Quality objectives set and tracked with data

Purchasing and incoming material: Their own suppliers

  1. 5Approved list of sub-suppliers, with how each was approved
  2. 6Purchase orders state the specification, revision and quality requirements
  3. 7Incoming material inspected or verified before use, with records
  4. 8Sub-supplier performance reviewed and problems followed up

Process control: Making our parts

  1. 9Control plan or equivalent in place for our parts
  2. 10Work instructions at the workstation, at the current revision
  3. 11First-piece or setup approval before each run, with records
  4. 12Process settings monitored and recorded against limits
  5. 13Preventive maintenance planned and done on key equipment

Inspection, test and gauges: Checking our parts

  1. 14In-process and final inspection done to plan, with records
  2. 15Gauges identified, calibrated on schedule and traceable
  3. 16Gauge R&R studied for key characteristics
  4. 17Capability studied or monitored for special characteristics

Identification and traceability: Knowing what is what

  1. 18Material and parts identified at every stage, with their status (OK, hold, reject)
  2. 19A finished lot can be traced back to its raw material lots and process records
  3. 20Mix-ups prevented at changeovers and in storage
  4. 21Records kept for the retention time we require

Nonconforming product and corrective action: When something goes wrong

  1. 22Nonconforming product identified, segregated and recorded
  2. 23Disposition decided by someone authorized, and the customer told when required
  3. 24Root cause found and corrective action checked for effect
  4. 25Customer complaints and SCARs answered on time

Handling, storage and shipping: Getting parts to us undamaged

  1. 26Storage protects parts from damage, rust and contamination
  2. 27Stock rotated first in, first out, and shelf-life items controlled
  3. 28Packaging and labels meet our specification
  4. 29Final check before shipping: right part, quantity, labels and paperwork

People and training: Who does the work

  1. 30Training needs defined for each job, with records kept
  2. 31Operators trained on the current work instruction before working alone
  3. 32Inspectors qualified for the checks they do

When to use it

  • When it is due on your audit programme, or after a change or a problem.
  • An auditor or leader answers each question from what they see, hear and read in the area.

How it is scored

The template is built with points per answer and a pass mark of 80. In this library every audit is set to pass at 80 and every inspection at 90. Each submitted audit shows its score and pass or fail, and every No is flagged with its photo and comment.

Change the points or the pass mark after you clone it. How rules and scoring work.

Read and print

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Use this template in LeanSuite

It is ready in the Template Marketplace inside Lean Creator as “Supplier Audit”. Clone it into your plant, change any question, then schedule it to a person, role or asset with reminders. Auditors complete it on a phone or tablet, with photo evidence where required.

Not on LeanSuite yet? On a 90-day pilot our team sets up your account and digitizes the forms and checklists you use today, this one included.

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