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Audit template in the LeanSuite app

Last reviewed

Document control audit checklist

Check that the documents used on the floor are the current approved versions.

Use this template in LeanSuite

The full question list

The 9 questions in the audit

Every question is answered Yes, No or N/A. Each No is flagged and asks for a photo and a comment, so the finding arrives with its evidence.

Availability

  1. 1Required work instructions are available at the point of use
  2. 2Documents are legible and in good condition

Current version

  1. 3Every document in use is the current revision
  2. 4Obsolete documents are removed or marked
  3. 5Uncontrolled copies are not used
  4. 6Changes were approved and communicated

Records

  1. 7Forms are filled in completely
  2. 8Records are kept for the required time
  3. 9Retention and storage rules are followed

When to use it

  • Once a month.
  • An auditor or leader answers each question from what they see, hear and read in the area.
  • Each record starts with: Area audited.

How it is scored

The template is built with points per answer and a pass mark of 80. In this library every audit is set to pass at 80 and every inspection at 90. Each submitted audit shows its score and pass or fail, and every No is flagged with its photo and comment.

Change the points or the pass mark after you clone it. How rules and scoring work.

Read and print

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Use this template in LeanSuite

It is ready in the Template Marketplace inside Lean Creator as “Document Control Audit”. Clone it into your plant, change any question, then schedule it to a person, role or asset with reminders. Auditors complete it on a phone or tablet, with photo evidence where required.

Not on LeanSuite yet? On a 90-day pilot our team sets up your account and digitizes the forms and checklists you use today, this one included.

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