Audit template in the LeanSuite app
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Office 5S audit checklist
Score an office or admin area on the five S. Use it monthly per area.
The full question list
The 25 questions in the audit
Every question is answered Yes, No or N/A. Each No is flagged and asks for a photo and a comment, so the finding arrives with its evidence.
Sort: Keep only what the work needs
- 1Desks and shared surfaces hold only what is used this week
- 2No broken, spare or duplicate equipment (monitors, chairs, printers) left in the area
- 3Paper files past their retention date are archived or shredded
- 4Shared folders have no duplicate or out-of-date copies of current documents
- 5Notice boards show only current notices
Set in order: A place for everything, and everything in it
- 6Shared supplies have a labeled home and a minimum stock level
- 7Files and binders are labeled and kept in an agreed order
- 8Shared equipment (printer, projector, meeting room kit) is back in its set place
- 9Digital folders follow one naming convention the team agreed
- 10Exits, fire extinguishers and the first aid kit are clear and signed
Shine: Clean, and fix what is found
- 11Desks, keyboards and shared surfaces are clean
- 12Kitchen, meeting rooms and printer area are left clean after use
- 13Bins are emptied and recycling is sorted
- 14Cables are tidy and off the floor, with nothing to trip on
- 15Faulty lights, equipment and furniture are reported and tagged
Standardize: Write down what good looks like
- 16A photo standard of the area is posted and current
- 17Cleaning and tidying tasks each have an owner and a frequency
- 18The clear-desk rule (what may stay out overnight) is written and known
- 19Labels, colors and folder names follow the same standard across the area
- 20Meeting rooms have a posted reset list for the end of each meeting
Sustain: Keep it that way
- 21Actions from the last audit are closed or have a new date
- 22The team audits its own area on schedule
- 23People can explain the area standard when asked
- 24New starters are shown the office 5S standard in their first week
- 25The audit score is posted and the trend is reviewed
When to use it
- Once a month.
- An auditor or leader answers each question from what they see, hear and read in the area.
How it is scored
The template is built with points per answer and a pass mark of 80. In this library every audit is set to pass at 80 and every inspection at 90. Each submitted audit shows its score and pass or fail, and every No is flagged with its photo and comment.
Change the points or the pass mark after you clone it. How rules and scoring work.
More in lean, 5s and daily management
- 5S audit checklist25 questions
- Break room and locker room audit checklist6 questions
- Changeover execution audit checklist11 questions
- Downtime recording audit checklist5 questions
- Floor marking audit checklist9 questions
- Gemba walk audit checklist8 questions
Use this template in LeanSuite
It is ready in the Template Marketplace inside Lean Creator as “Office 5S Audit”. Clone it into your plant, change any question, then schedule it to a person, role or asset with reminders. Auditors complete it on a phone or tablet, with photo evidence where required.
Not on LeanSuite yet? On a 90-day pilot our team sets up your account and digitizes the forms and checklists you use today, this one included.