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Inspection template in the LeanSuite app

Last reviewed

Spill kit inspection checklist

A spill kit inspection checklist confirms, once a month, that each kit sits where the spill risk is, is sealed or restocked after use, and is complete. This one has 11 questions per kit location: the kit is in its place, close to the risk it serves and signed; it is sealed or unused, its contents match the list, absorbents are dry, PPE is in date, and waste bags and ties are there; and instructions, restocking and this month's check are recorded.

Environmental, EHS or the area lead owns it, with the kit list taken from the chemicals and oils used nearby. Plants that store oil above the threshold in 40 CFR 112 will also have a spill prevention plan that names these kits. A failure looks like a kit by the drum store with half its pads used on last month's spill and never replaced, a seal broken and the goggles gone, or an oil-only kit placed beside an acid tank, where it is the wrong absorbent.

What it is for, as built: Monthly check that every spill kit is complete, in place and ready to use.

Use this template in LeanSuite

The full question list

The 11 questions in the inspection

Every question is answered Yes, No or N/A. Each No is flagged and asks for a photo and a comment, so the finding arrives with its evidence.

Location

  1. 1The kit is in its designated place and can be reached easily
  2. 2The location suits the spill risk nearby
  3. 3A sign shows where the kit is

Contents

  1. 4The kit is sealed or has not been used
  2. 5Contents match the list on the kit
  3. 6Absorbents are dry and undamaged
  4. 7Gloves, goggles and other PPE are in date
  5. 8Waste bags and ties are included

Records

  1. 9Instructions are on or in the kit
  2. 10Used kits are replaced and recorded
  3. 11This month's check is recorded

Worked example, illustrative

A filled-in example

One section as it might be filled in on the floor, with every other section of the inspection answered Yes. The place and finding are made up to show how the inspection reads and scores.

Result: pass, 90.9% against a pass mark of 90

  • 11 questions, all of them count.
  • 1 answered No, so 10 of 11 are Yes: 10 ÷ 11 = 90.9%.
  • 90.9% is at or above 90, so the inspection passes. The No still needs its fix.

What happened next: EHS lead restocked pads and socks from the spares cabinet the same day and logged the earlier spill.

Scored here as one point per question with N/A left out. In the app each answer carries the points set on the template, so change them after you clone it if your plant weighs some checks more.

Spill Kit Check

Inspection, monthly

Spill kit location
Drum store, door 3

Contents

  1. The kit is sealed or has not been usedYes
  2. Contents match the list on the kitNo

    Comment: Seal broken. Six of the ten oil pads and both socks are missing, used on a spill last month and not replaced. Goggles present.

    Photo attached to the No

  3. Absorbents are dry and undamagedYes
  4. Gloves, goggles and other PPE are in dateYes
  5. Waste bags and ties are includedYes
Drawn from this template's own questions, not a screenshot of the app. Illustrative answers.

When to use it

  • Once a month.
  • The person responsible for the area or equipment answers each question on the spot.
  • Each record starts with: Spill kit location.

How it is scored

The template is built with points per answer and a pass mark of 90. In this library every audit is set to pass at 80 and every inspection at 90. Each submitted inspection shows its score and pass or fail, and every No is flagged with its photo and comment.

Change the points or the pass mark after you clone it. How rules and scoring work.

Read and print

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FAQ

Spill kit inspection checklist: common questions

  1. Monthly for each kit location, with the kit list matched to the chemicals and oils used nearby. Check a kit straight after any spill response, when a new chemical arrives in the area, after a drum store is rearranged, and when a kit is moved. Plants that store oil above the threshold in 40 CFR 112 will also tie these checks to their spill prevention plan.

  2. The EHS lead, environmental coordinator or area lead does it. They need to know what is stored nearby and which absorbent suits it, since an oil-only kit next to an acid tank is the wrong kit. They also need the restocking route and who holds spares. A failed kit goes to the EHS lead, who orders the restock and signs the kit back in.

  3. A fail means the kit would not contain a spill today: pads used and never replaced, the seal broken and the goggles gone, absorbents damp, or the wrong absorbent for what sits next to it. Restock or swap the kit before the shift ends, and if that cannot be done, bring a spare from another location. In this template every No is flagged and asks for a photo and a comment, and an inspection that scores under its pass mark of 90 is a fail.

  4. Keep the kit location, date, each item missing or out of date, and a photo of the open kit. Keep the restock date and what went in. Over months the kits that keep coming up short point at an area with small spills nobody reports, which is a leak to fix rather than a kit to refill. In LeanSuite each submitted inspection is stored with its score, its pass or fail, and the photo and comment on every No.

  5. 11 questions in 3 sections: location, contents and records. Every question is answered Yes, No or N/A.

Use this template in LeanSuite

It is ready in the Template Marketplace inside Lean Creator as “Spill Kit Check”. Clone it into your plant, change any question, then schedule it to a person, role or asset with reminders. Auditors complete it on a phone or tablet, with photo evidence where required.

Not on LeanSuite yet? On a 90-day pilot our team sets up your account and digitizes the forms and checklists you use today, this one included.

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