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Chemical inventory and SDS register template
A chemical inventory and SDS register is the list of every chemical product kept on a site, with where it is, how much there is, how hazardous it is, and whether its safety data sheet (SDS) and label are in order. Each row holds the product, the supplier, the place, the container and the most kept on site, a main hazard class, whether an SDS is on file and its date, whether the container is labelled, the protective equipment and an owner. A second view groups the products by place, so you can see when classes that react together, such as a flammable and an oxidiser, or an acid and a base, are stored in the same place. This template has four landscape pages: the register, checks for each safety data sheet, container and storage place, the hazard classes with the storage rules and a review log, and a worked example of a made-up machine shop with 12 products. The Excel version works out the age of each sheet against a review limit you set, flags missing sheets, old sheets and unlabelled containers, counts each place by hazard class and flags places that must keep products apart, and summarises it all. It is a general starting point, not legal advice: follow each product's own sheet, your local rules and your own procedure.
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
Fields for site, area, compiler and date above a register table with columns for product, supplier, place, container, quantity, hazard class, safety data sheet, label, PPE and owner.Register with sheet age and flagsHazard classesKeep-apart rulesChecks for sheets, containers and placesReview logSheet age and flagsWorked example
When to use it
When to use a chemical inventory and SDS register
- When nobody can say what chemicals are on site, or the list is in several places and out of date.
- Before an audit, an insurer visit or an inspection that will ask for the list and the safety data sheets.
- When a new product comes in, to check the sheet and the label and decide where it can be stored.
- After a spill, a near miss or a change of storage, to check that products that react together are apart.
- Not as a substitute for the safety data sheet: the sheet and the label say how to handle and store each product.
How to fill it in
- 1
Walk the site and list every product
Go through every store, cabinet, bay, bench and vehicle. Include cleaning products, aerosols, oils and gas cylinders, not only process chemicals. One row for each product.
- 2
Fill in the details from the label and the sheet
Write the supplier, the container and size, the most kept on site, and the owner. Choose one main hazard class from the list on the register.
- 3
Get a safety data sheet for each product
Mark whether a sheet is on file and enter its revision date. A product with no sheet gets one requested from the supplier, and the sheets are kept where anyone who works with the product can reach them.
- 4
Check the label and the container
Every container needs a label with the product name and the main hazard. A container filled from another needs its own label. Replace damaged labels and lids.
- 5
Check storage by place
Group the products by where they are kept. Look for flammables with oxidisers, acids with bases and acids with oxidisers such as bleach in the same place, and separate them, then check section 7 and 10 of each sheet.
- 6
Review on a schedule
Review the register at least once a year and when a product is added, removed or moved. Set a limit for the age of a sheet from your local rules and review any that are older.
What to check
The 18 checks on the chemical register
Three groups: each safety data sheet, each container and each place where chemicals are kept. Use them when a product comes in and at each review. They are general good practice; your local rules and each product's own sheet have the last word.
Each safety data sheet
Check when a product comes in and at each review
- 1The product name on the sheet matches the label and the register entry
- 2The supplier name and an emergency phone number are on the sheet
- 3The hazards and the signal word are stated, and match the label
- 4First aid, firefighting and spill measures are stated
- 5Handling and storage advice, and what the product must not be stored with, are stated
- 6Exposure controls and the protective equipment to wear are stated
- 7Disposal advice is stated
- 8The revision date is recent enough for your local rules, and the sheet is in a language your people can read
Each container
Where the product is used and moved
- 9The original label is on the container, readable and not damaged
- 10A container filled from another has a label with the product name and the main hazard
- 11The lid or cap is fitted and the container is in good condition
- 12The quantity on site is no more than the place and the rules allow
Each place where chemicals are kept
Cabinets, stores, bays and benches
- 13Products that must be kept apart are in separate cabinets, trays or areas
- 14Flammable products are away from heat and ignition sources
- 15Spill containment and a spill kit are in place for the quantities kept
- 16The place is signed, ventilated and locked or controlled where needed
- 17The safety data sheets for what is kept there can be reached by anyone who works there, without a password
- 18Eyewash and first aid are within reach where corrosive products are kept
A filled-in example
Illustrative, not a benchmarkAn example: a made-up machine shop with 12 products, checked as of 25 October 2026. The products, places and dates are invented.
- The register lists solvents, bleach, an acid and a base, oils, a coolant, grease, two gas cylinders and an aerosol, in six places.
- One product, a glycol coolant, has no safety data sheet. Two sheets are older than the three-year limit the shop has set: a parts washer solvent from 2019 and a grease from 2022. One container, a hydraulic oil pail, has no label.
- The place list shows three storage problems: in chemical store A, an acid is beside a base and beside bleach, and in the welding bay a fuel gas cylinder stands with an oxygen cylinder.
- None of the fixes needs a purchase: a shelf rearranged, a cage divider, a label written, a sheet requested and two sheets replaced.
The register turned a vague worry about chemicals into a short list of fixes with owners. The products and dates are invented to show how the register is used.
Common mistakes
Listing only the process chemicals
Cleaning products, aerosols, oils, grease and gas cylinders are chemicals too, and often the ones in the wrong place. List everything in the building.
Sheets nobody can find
A sheet in a locked office or behind a password does not help someone who has spilled it. Keep the sheets where the people who work with the product can reach them.
Storing by convenience, not by hazard
Putting everything liquid on the same shelf puts acids, bases, oxidisers and fuels together. Store by hazard class and check the sheet.
Never reviewing the sheets
Formulations and the advice on the sheet change. Set a review limit and replace any sheet that has passed it.
A register that is not kept up to date
A list that is right on the day it is made is wrong a month later. Add each new product at the door, and review the register on a schedule.
Download the template
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
Run this template in LeanSuite
In LeanSuite safety procedures start from marketplace templates, including risk assessments; anyone reports a hazard as a tag from a QR code, and a serious hazard can become a CAPA project with root cause analysis.
See it in a 45-minute demoFAQ
Chemical inventory and SDS register template: common questions
A chemical inventory is a list of every chemical product kept on a site, with its location, the quantity, the hazards and whether the safety data sheet and label are in order. It is the starting point for safe storage, training and emergency planning.
An SDS, or safety data sheet, is a document from the supplier that describes a product's hazards and how to handle, store, transport and dispose of it, and what to do in an emergency. Many countries use a 16-section format.
Rules differ by country and by product. In general, hazardous chemicals need a sheet that workers can reach, and some products are exempt. Check the rules that apply to you and ask the supplier for a sheet if you are unsure.
Suppliers update a sheet when they learn new information, and some places set a maximum age for the sheet you hold. Set a review limit from your local rules, and use the age column in the Excel version to find the ones that have passed it.
Check section 7 and section 10 of each safety data sheet. As a general rule, keep flammables away from oxidisers, acids away from bases and acids away from oxidisers such as bleach. The register flags places that hold these pairs.
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- Obeya room plannerPlan the walls, owners, cadence, agenda and rules of an obeya, then run the weekly review of KPIs, problems, actions and milestones.
- Paper forms inventory (paperless manufacturing worksheet)Every paper form, checklist and log in one list: hours a month, who acts on it, how long the paper waits, and which forms to move first.
- Continuous improvement software evaluation scorecardCompare CI software vendors: a must-have gate, eight weighted criteria scored 1 to 5, points out of 100 and a rank, with a demo script and reference questions.
- Lean principles assessment templateThe five lean principles as 25 things you can see on one value stream, answered yes, partly or no on a walk, with a score per principle, the next step and a trend over walks.
- Employee engagement survey templateA short anonymous pulse survey for shop floor staff: 14 statements in six drivers, two open questions, results by driver and team, and the actions.
- Hansei reflection sheet (lessons learned)A written look back at one finished project, event or launch: goals against results in numbers, causes rather than blame, lessons to keep or change, and where else they apply.
- Daily kaizen routine boardA team's 10 to 15 minute daily routine at the board: one problem from each person, small fixes with one owner, counted every week.
- Quality circle meeting recordA circle's charter, a one-page record for each meeting and a problem register that follows every problem from selected to closed or escalated.
- Weekly maintenance schedule templateNext week's maintenance jobs, scheduled only when ready, loaded against each craft's hours by day, with schedule compliance and break-ins at week end.
- Operational excellence assessment templateThe ten principles of operational excellence as 30 behaviors and practices you can see, scored 1 to 5 by several people, with the spread, the three lowest principles and an action plan.
- Scrum meeting agenda templateTimed agendas for the five scrum meetings, a sprint planning sheet, a retrospective sheet, and an Excel sprint backlog with a burndown.
- Toyota Production System (TPS) house templateThe TPS house for one plant or value stream: roof, two pillars and foundation, with what you do today, the evidence, a status and the next step for each element.
- EPEI and batch size calculatorHow often each part can come round on a shared machine (EPEI) and how big each batch must be, from demand, cycle times and changeovers, now and after SMED.
- People, process, technology (PPT) assessmentCheck one change before go-live: 18 people, process and technology statements scored 1 to 4 by the people who will use it, the lowest element and the actions.
- Process capacity sheet templateEach machine in a part's routing with manual, auto and tool change time, its capacity per shift, and the step that limits the cell against demand.
- Jidoka worksheet (stop at abnormality)For one line or cell, every abnormality that should stop the work: how it is detected, how the work stops, who is called, the immediate fix and the root cause step, plus a log of real stops.
- Team charter templateA one-page charter for a standing team: purpose, scope, roles, the KPIs it owns, which decisions it makes itself, norms and cadence.
- Chaku-chaku line plannerPlan a load-load cell: time each machine, load and walk, check that every machine is ready when the operator comes back, compare the cell cycle with takt and size the crew.
- Standard operating procedure (SOP) templateA full SOP in the hierarchical step format, from purpose and scope to the steps, records, revision history and approvals, with review checks and an SOP register.
- Process improvement method selectorEight questions about one problem, an example rule that suggests a method and a matrix of nine methods: when each fits, the usual team and time, and the template to start with.
- X-bar and R control chart template25 subgroups with means and ranges, control limits from A2, D3 and D4, signal flags, both charts and a reaction log.
- Gage R&R study sheet10 parts, 2 or 3 appraisers, 2 or 3 trials: EV, AV, GRR, PV, %GRR and ndc by the average and range method.
- Root cause analysis templateOne report from problem statement to proof: containment, evidence, analysis, verified causes, actions and the effectiveness check.
- Quality control pillar 90-day model area planThirteen weeks from the QA matrix to the QM matrix on one model area, a KPI board, the day-90 gate and expansion waves.
- Autonomous maintenance 90-day model area planAM steps 0 to 3 on one model machine in 13 weeks, a KPI board, the day-90 gate and expansion waves for months 4 to 12.
- Professional maintenance (PM) 90-day model area planThirteen weeks from breakdown analysis to a running PM calendar on one model machine, a KPI board, the day-90 gate and expansion waves.
- Focused improvement 90-day model area planThirteen weeks from the loss Pareto to standardized fixes on one model line, a KPI board, the day-90 gate and expansion waves.
- Logistics and customer service pillar 90-day model area planThirteen weeks from the current-state map to pull on one model value stream, a KPI board, the day-90 gate and expansion waves.
- People development pillar 90-day model area planThirteen weeks from the skills matrix to trained cover on critical tasks in one model area, a KPI board, the day-90 gate and expansion waves.
- Early equipment management 90-day model area planThirteen weeks from lessons on current machines to a tracked start-up on one model equipment project, a KPI board, the day-90 gate and expansion waves.
- Cost deployment pillar 90-day model area planThirteen weeks from the loss map to costed, ranked projects in one model area, a KPI board, the day-90 gate and expansion waves.
- Moving from Excel to one system checklistA 34-point checklist and a file inventory for moving trackers from spreadsheets to one system: keep, move, connect or retire, clean, pilot, run both, retire.
- Prioritization matrix templateScore up to 20 improvement ideas on weighted criteria, rank them, test the ranking with equal weights and place each one on an effort and benefit grid.
- Cost per unit worksheet (manufacturing cost per good unit)One product's cost per good unit by materials, labor, machine and overhead, the gap to target, and which cost lever is worth most a year.
- Digital manufacturing readiness assessmentScore 24 statements on process, technology and people from 0 to 4, check the balance between them and rank the gaps by what matters in your plant.
- Manufacturing KPI dashboard templateWeekly plant numbers in, 14 KPIs out: OEE and its parts, first pass yield, scrap, on-time delivery, recordable rate, cost and absence, each against a target.
- RCM worksheet (failure mode and task selection)Failure modes classed as hidden, safety, operational or non-operational, then a task chosen for each: condition-based, discard, failure-finding, redesign or run to failure.
- Error-proofing verification log (daily master-sample check)Each poka-yoke device proved every day or week with a known-bad sample, with missed checks counted and the hours and parts at risk worked out when one fails.
- Downtime reason codes template26 starter codes mapped to the six big losses, a log with drop-downs, a Pareto by code and by loss, and a code card for the line.
- Defect catalogue template with boundary samplesEvery defect with a definition, a class and the reason for it, measured accept and reject limits by zone, boundary samples, a defect log with DPU and Pareto, and an inspector agreement check.
- I-MR chart template (individuals and moving range)Up to 100 single readings with moving ranges, limits from a baseline, five run-rule flags, both charts, a second phase and a reaction log.
- Kaizen event preparation checklistEverything that has to be ready before a kaizen event and done after it: 44 items with owners and due dates from 6 weeks before day 1 to 30 days after, five go or no-go gates and a day-by-day agenda.
- Attribute control chart template (p, np, c and u charts)p, np, c and u charts in one workbook: a chart selector, a sample size check, limits for each subgroup, signal flags and four worked examples.
- Critical spare parts list and stocking levelsAssets ranked by consequence, each part classed and given a stocking policy, and min and max worked out from usage and lead time, with the downtime each stock-out would cost.
- Tier 2 meeting agenda and escalation sheetA 15-minute tier 2 agenda in ten timed blocks, fixed roles and rules, escalation triggers with time limits, and a log that ages every escalation and sends the answer back down.
- Mock recall template: traceability exercise worksheetTrace a finished lot back to every input lot and forward to every first customer, reconcile the quantities against a tolerance and time it against your target.
- ISO 9001 internal audit checklist (production area)46 audit questions for the production floor in 11 processes, each with its ISO 9001:2015 clause, what evidence to look for and the sample to take, plus five defined grades, a findings log, a finding report and a summary by clause.
- Plan for every part (PFEP) templateOne row per part: supplier, pack, container, usage, lead time and locations, with ABC classes, market and line kanban counts and a lineside space check.
- Food plant GMP inspection checklist (21 CFR 117 subpart B)55 checks in the order of 21 CFR 117 subpart B, each citing its paragraph and saying what to look at, with a grade, finding, owner and due date; results by section and grade, a walk route and a bakery example.
- Master sanitation schedule with pre-op verificationA master list of cleaning tasks by area and equipment with frequency, chemical, lockout, who and next due date, a weekly on-time count, and the pre-operational verification log with a release step.
- Changeover matrix templateA from-to matrix of changeover minutes with the clean each transition needs (allergen, colour, format), and a weekly planner that totals the order and suggests a shorter one.
- Measurement uncertainty budget templateA GUM uncertainty budget: Type A and B rows, divisors by distribution, sensitivity coefficients, uc, νeff, k from the t-table, U, TUR and a guard band check.
- Maintenance job plan templateOne job planned on one sheet: steps and craft hours, parts checked against stock, tools, lockout and permits, documents, a ready check for the schedule, and technician feedback.
- Video time study filming checklistA pre-shoot checklist and shot log for filming a time study on video: camera, light, people, settings, power and review.
- Reorder point and safety stock sheet (many parts)Safety stock, reorder point, order quantity and an order list for up to 500 parts, worked out from each part's own demand and lead time history.
- FIFO lane sizing sheetThe maximum for a FIFO lane from the stop it must cover, in whole containers, with length, refill and wait checks for up to eight lanes.
- Pugh matrix templateCompare up to 8 concepts with a datum as better, same or worse on up to 12 criteria, flag must-haves, and carry the strongest into a second round.
- Condition monitoring route sheetA route of measuring points with baselines, alert and alarm limits, a check interval from the P-F interval, readings with rising and overdue flags, and an exceptions list worst first.
- Quad chart templateA project on one page in four boxes: idea and owner, problem, approach, and cost, schedule and result.
- Loss tree worksheetBreak one big loss number into area, line, machine, loss type and cause, and stop at the cause a team can fix.
- Equipment register templateOne row per asset, with hierarchy, criticality, PM strategy and owner, and a check that flags what is missing.
- Machine history record templateOne record per machine: components and their life, every breakdown and repair with cost, MTBF and MTTR, and a repair-or-extend check.
- Defect detection matrix templateMap where each defect is created and where it is found, score the gap and move the check closer to the cause.
- Project savings validation checklistThe gate between a project's claim and a reported saving: 20 checks, a claims register and a six-month sustainment check.
- Life cycle cost analysis templateCompare up to three machines over ten years: price, energy, upkeep, failures and down time, discounted to present value.
- Equipment design review checklistGate reviews for a new machine before order, before build and before start-up, with a safety buy-off and a problems journal.
- APQP checklistThe five APQP phases as a checklist: deliverables, owners, due dates, gate reviews and an issues list.
- Out-of-control action plan (OCAP) templateA reaction plan for a control chart: the steps, what each signal means, who to call and a log of events.
- Quality inspection checklistAn in-process and final inspection record: measured characteristics, visual checks, a decision and first pass yield.
- AQL sampling plan templatePick a sample size, read accept and reject numbers, record the defects and decide on the lot.
- MSA study workbookBias, linearity and stability study sheets for a gauge, with the arithmetic done and a guide to which study when.
- Incoming quality control stage sheetA register that shows how much control each purchased part has and plans the move from your dock to the supplier's process.
- Internal audit schedule templateA year of internal audits planned by risk: the programme, the register, the auditors and the findings.
- Approved supplier list templateThe list of suppliers you may buy from, with the evidence behind each, certificate expiry alerts and re-evaluation dates.
- Pest control inspection checklistA pest control walk-round for a food plant, with a log of traps and stations and action levels for each type of device.
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A shift handover sheet, a red tag log, a changeover checklist for one machine: if your team uses it on the floor, ask.