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Inspection template in the LeanSuite app

Last reviewed

Pump inspection and maintenance checklist

A pump maintenance checklist for the daily round is the operator's look, listen and read check on each pump. This one has 10 questions: normal sound with no vibration or cavitation, no leak at seals, flanges or fittings, no unusual heat or smell; suction and discharge pressure, motor current or flow and bearing temperatures in their normal range; then guards in place, lubricant clean and at level, pipes and supports secure, and anything abnormal tagged or reported.

Operators or area technicians run it once a shift or once a day as part of autonomous maintenance, with the normal range marked on each gauge so a reading needs no lookup. A pump rarely fails without warning. What gets missed is the warning: a seal that has gone from a drip to a steady stream, a crackle like gravel that points to cavitation on the suction side, or a bearing reading well above its usual temperature. Catch those on the round and the repair is planned instead of a breakdown.

What it is for, as built: Daily operator round to check pumps for early signs of trouble.

Use this template in LeanSuite

The full question list

The 10 questions in the inspection

Every question is answered Yes, No or N/A. Each No is flagged and asks for a photo and a comment, so the finding arrives with its evidence.

Look and listen

  1. 1The pump runs with normal sound and no vibration or cavitation
  2. 2There is no leak at seals, flanges or fittings
  3. 3There is no unusual heat or smell

Readings

  1. 4Suction and discharge pressure are normal
  2. 5Motor current or flow reading is normal
  3. 6Bearing temperatures are normal

Condition

  1. 7Guards are in place
  2. 8Lubricant levels are correct and clean
  3. 9Pipes and supports are secure
  4. 10Abnormalities are tagged or reported

Worked example, illustrative

A filled-in example

One section as it might be filled in on the floor, with every other section of the inspection answered Yes. The place and finding are made up to show how the inspection reads and scores.

Result: fail, 80% against a pass mark of 90

  • 10 questions, all of them count.
  • 2 answered No, so 8 of 10 are Yes: 8 ÷ 10 = 80%.
  • 80% is under 90, so the inspection fails.

What happened next: Maintenance checked the suction strainer and booked a seal change for the Thursday shutdown, standby pump run meanwhile.

Scored here as one point per question with N/A left out. In the app each answer carries the points set on the template, so change them after you clone it if your plant weighs some checks more.

Pump Inspection Round

Inspection, daily

Pump ID or area
Pump P-12, cooling tower pad

Look and listen

  1. The pump runs with normal sound and no vibration or cavitationNo
  2. There is no leak at seals, flanges or fittingsNo

    Comment: Crackle like gravel at the suction side since the start of shift, and the mechanical seal is dripping steadily into the drip tray, about one drop a second.

    Photo attached to each No

  3. There is no unusual heat or smellYes
Drawn from this template's own questions, not a screenshot of the app. Illustrative answers.

When to use it

  • Every day, before first use or at the start of the shift.
  • The person responsible for the area or equipment answers each question on the spot.
  • Each record starts with: Pump ID or area.

How it is scored

The template is built with points per answer and a pass mark of 90. In this library every audit is set to pass at 80 and every inspection at 90. Each submitted inspection shows its score and pass or fail, and every No is flagged with its photo and comment.

Change the points or the pass mark after you clone it. How rules and scoring work.

Read and print

More in maintenance and equipment

All maintenance and equipment templates

FAQ

Pump inspection and maintenance checklist: common questions

  1. Once a shift or once a day, as part of the operator's autonomous maintenance round. Go more often for a few days after a seal change, a bearing replacement, a realignment or a change of duty, and look again at any pump tagged on the last round. A pump feeding a critical process can carry a mid-shift look at the gauges too.

  2. The operator or area technician who runs the line does it, with the normal range marked on each gauge so a reading needs no lookup. They need to know what the pump sounds like when healthy and what a drip versus a stream at the seal looks like. Each No lands with the maintenance lead to judge: keep it running to a planned repair, or take it off now.

  3. A fail means the pump is giving a warning: a seal that has gone from a drip to a stream, a crackle on the suction side, a bearing well above its usual temperature. Tag the pump and book the repair, naming who does it and by when. If the reading is still climbing, stop it and switch to the standby. In this template every No is flagged and asks for a photo and a comment, and an inspection that scores under its pass mark of 90 is a fail.

  4. Keep the pump ID, the date and shift, each gauge reading, the noise or vibration note, and a photo of any leak. Log the work order that closed each No and what was found inside the pump. Over months the bearing temperature and seal history tell you when the next overhaul is due, instead of the pump deciding for you. In LeanSuite each submitted inspection is stored with its score, its pass or fail, and the photo and comment on every No.

  5. 10 questions in 3 sections: look and listen, readings, and condition. Every question is answered Yes, No or N/A.

Use this template in LeanSuite

It is ready in the Template Marketplace inside Lean Creator as “Pump Inspection Round”. Clone it into your plant, change any question, then schedule it to a person, role or asset with reminders. Auditors complete it on a phone or tablet, with photo evidence where required.

Not on LeanSuite yet? On a 90-day pilot our team sets up your account and digitizes the forms and checklists you use today, this one included.

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