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Standard work sheet template
A standard work sheet records the current best way to do one operator's job against takt time. This template combines two standard work forms. Page 1 is a standardized work combination table: each work element with its manual, machine (auto) and walking time, drawn on a time chart against the takt time line. Page 2 is the standard work sheet itself: a sketch of the station layout with the operator's path, quality checks, safety points and standard WIP. Together they hold the three elements of standard work: takt time, the work sequence and standard in-process stock.
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
Fields for part, station and operator, the takt time calculation, and a combination table of work elements with manual, auto and walk time columns next to a time chart grid.Takt time calculationManual, machine and walk timeTime chart against taktLayout with operator pathKey points and symbolsStandard WIP
When to use it
When to use a standard work sheet
- When you set up a new station or line and need to write down the method that meets takt.
- When demand changes, to recalculate takt and see which operators are over or under it.
- In a kaizen event, to record the current method before changing it and the new method after.
- To train new operators on the sequence and the key points, alongside a job breakdown sheet.
How to fill it in
- 1
Work out takt time
Available working time per shift, in seconds, divided by customer demand per shift. For example, 27,000 seconds and 900 units give a takt time of 30 seconds.
- 2
Split the job into work elements
Watch the operator for several cycles and list each element in order as a short action, such as load part in press.
- 3
Time each element
Record the manual, machine (auto) and walking time of each element in seconds, from several observed cycles.
- 4
Draw the time chart
Start each element where the one before it ended: manual time as a solid line, machine time as a dashed line and walking as a wavy line. Draw takt as a red vertical line. The Excel version draws the chart for you.
- 5
Compare cycle time with takt
Operator cycle time is total manual plus walking time. Over takt means the work must be rebalanced or waste removed. Also check that each machine finishes before the operator comes back to it.
- 6
Sketch the layout and key points
On page 2, draw the station from above, number the elements where they happen, join them with the operator's path, and mark quality checks, safety points and each standard WIP piece.
- 7
Approve it and post it
Sign it off, display it at the station and update it whenever the method, the layout or takt changes.
A filled-in example
Illustrative, not a benchmarkOne operator running two machines and a gauge in a machining cell, with a takt time of 60 seconds.
The example's operator and machine times
- Load and start machine 1: manual from 0 to 10 seconds, machine running from 10 to 50 seconds, walking from 10 to 13 seconds.
- Unload, load and start machine 2: manual from 13 to 28 seconds, machine running from 28 to 73 seconds, walking from 28 to 31 seconds.
- Gauge, put on the outgoing rack: manual from 31 to 43 seconds, walking from 43 to 47 seconds.
- Operator cycle 47 seconds; takt 60 seconds.
Operator cycle 47 seconds of manual and walking time against a takt of 60. Machine 1 runs 40 seconds after a 10 second load; machine 2 runs 45 seconds after a 15 second load, so it needs 60 seconds from the start of loading and sets the pace.
- Load and start machine 1: 10 s manual, 40 s machine time, 3 s walk to machine 2.
- Unload, load and start machine 2: 15 s manual, 45 s machine time, 3 s walk to the gauge.
- Gauge the part and put it on the outgoing rack: 12 s manual, 4 s walk back to machine 1.
- Operator cycle time: 37 s manual + 10 s walking = 47 s, 13 s under takt.
- Machine check: machine 1 needs 10 + 40 = 50 s and machine 2 needs 15 + 45 = 60 s from the start of loading, both longer than the 47 s cycle. The slower one sets the pace, so the operator waits about 13 s every cycle.
- Standard WIP: one part in each machine and one at the gauge, three pieces.
On paper the cycle is 47 seconds, but the wait at machine 2 makes it 60, with no margin to takt. Shortening machine 2's loading or machine time comes before giving this operator more work.
Common mistakes
Writing the ideal, not what happens
Time the real job at the station over several cycles. A standard nobody can meet is ignored.
Leaving out walking
Walking is part of the cycle. Without it the job looks shorter than it is.
Confusing cycle time with takt time
Takt is the pace demand sets; cycle time is how long the job takes. The sheet exists to compare the two.
Filling in only one of the forms
The combination table shows timing and the layout shows where things happen. With only one, part of the standard is missing.
Posting it and never updating it
When the method, the layout or demand changes, update the sheet, or it stops being the standard.
Download the template
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
Run this template in LeanSuite
LeanSuite's AI watches a video of your best operator and writes the work instruction, with numbered steps, photos, safety notes and torque values, and an engineer reviews the draft before it goes to the shop floor.
See it in a 45-minute demoIn the lean glossary
Free tools
Guides
- Standard Work Tools: Combination Sheet, Standardized Work Chart, Job Breakdown
- The Three Elements of Standard Work: Takt Time, Work Sequence, Standard WIP
- Standard Work in Manufacturing: A Complete Guide
- Yamazumi Chart: Workload Balancing for JIT Production Lines
- Best standardized work software: 7 tools compared
Put it on the wall
FAQ
Standard work sheet template: common questions
The standardized work combination table shows timing: each work element's manual, machine and walking time drawn against takt. The standard work sheet, also called the standardized work chart, shows the layout: where the operator moves and where the quality checks, safety points and standard WIP are. This template has both, one per page.
Takt time, the work sequence and standard in-process stock (standard WIP). This template records all three: takt at the top of page 1, the sequence in the element list and on the layout, and standard WIP in the summary and as symbols on the layout.
Divide the available working time in a period by the customer demand for that period. For example, 27,000 seconds of available time and demand for 900 units give a takt time of 30 seconds per unit. The Excel version works it out from the minutes per shift and the demand you enter.
No. Takt is the pace customer demand sets. Operator cycle time is how long one cycle of the job takes: here, total manual time plus walking time. If cycle time is over takt, the job cannot keep up, and the work must be rebalanced or waste removed.
Standard work defines the method against takt, with the sequence, timing and standard WIP, and is mainly used to run and improve the process. A work instruction is the detailed, visual step-by-step reference an operator follows at the station. The two should always agree.
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- Error-proofing verification log (daily master-sample check)Each poka-yoke device proved every day or week with a known-bad sample, with missed checks counted and the hours and parts at risk worked out when one fails.
- Training matrix template with expiry datesPeople by required trainings with expiry dates, OK, due, expired and missing flags, compliance by person and area, cover per training and a renewal list.
- Downtime reason codes template26 starter codes mapped to the six big losses, a log with drop-downs, a Pareto by code and by loss, and a code card for the line.
- Defect catalogue template with boundary samplesEvery defect with a definition, a class and the reason for it, measured accept and reject limits by zone, boundary samples, a defect log with DPU and Pareto, and an inspector agreement check.
- I-MR chart template (individuals and moving range)Up to 100 single readings with moving ranges, limits from a baseline, five run-rule flags, both charts, a second phase and a reaction log.
- Kaizen event preparation checklistEverything that has to be ready before a kaizen event and done after it: 44 items with owners and due dates from 6 weeks before day 1 to 30 days after, five go or no-go gates and a day-by-day agenda.
- Attribute control chart template (p, np, c and u charts)p, np, c and u charts in one workbook: a chart selector, a sample size check, limits for each subgroup, signal flags and four worked examples.
- Critical spare parts list and stocking levelsAssets ranked by consequence, each part classed and given a stocking policy, and min and max worked out from usage and lead time, with the downtime each stock-out would cost.
- Tier 2 meeting agenda and escalation sheetA 15-minute tier 2 agenda in ten timed blocks, fixed roles and rules, escalation triggers with time limits, and a log that ages every escalation and sends the answer back down.
- HACCP plan template: hazard analysis and CCP worksheetThe Codex 12 steps in one workbook: team and product, process steps checked on site, hazard analysis with the CCP decision tree, the CCP table with completeness checks, an allergen matrix and a verification schedule.
- Forklift operator training and evaluation recordPer-operator training and evaluation record, a register with three-year due dates and refresher triggers, and a weighted practical evaluation scoresheet.
- REBA worksheet (Rapid Entire Body Assessment)Score up to six postures with REBA: body-part drop-downs, Tables A, B and C as lookups, final score and action level, and a before and after comparison.
- Mock recall template: traceability exercise worksheetTrace a finished lot back to every input lot and forward to every first customer, reconcile the quantities against a tolerance and time it against your target.
- ISO 9001 internal audit checklist (production area)46 audit questions for the production floor in 11 processes, each with its ISO 9001:2015 clause, what evidence to look for and the sample to take, plus five defined grades, a findings log, a finding report and a summary by clause.
- ISO 45001 internal audit checklist44 audit questions for the plant floor in 16 safety topics, each with its ISO 45001:2018 clause, the evidence to look for and the sample to take, plus 12 worker interview prompts, a findings log and a summary by clause.
- Plan for every part (PFEP) templateOne row per part: supplier, pack, container, usage, lead time and locations, with ABC classes, market and line kanban counts and a lineside space check.
- Food plant GMP inspection checklist (21 CFR 117 subpart B)55 checks in the order of 21 CFR 117 subpart B, each citing its paragraph and saying what to look at, with a grade, finding, owner and due date; results by section and grade, a walk route and a bakery example.
- Master sanitation schedule with pre-op verificationA master list of cleaning tasks by area and equipment with frequency, chemical, lockout, who and next due date, a weekly on-time count, and the pre-operational verification log with a release step.
- Changeover matrix templateA from-to matrix of changeover minutes with the clean each transition needs (allergen, colour, format), and a weekly planner that totals the order and suggests a shorter one.
- Overhead crane inspection checklist: frequent and periodic34 crane checks tied to OSHA 1910.179: an operator's pre-shift card, frequent and periodic inspections with signed records, a deficiency and tag-out log, and a register of next due dates.
- Measurement uncertainty budget templateA GUM uncertainty budget: Type A and B rows, divisors by distribution, sensitivity coefficients, uc, νeff, k from the t-table, U, TUR and a guard band check.
- Maintenance job plan templateOne job planned on one sheet: steps and craft hours, parts checked against stock, tools, lockout and permits, documents, a ready check for the schedule, and technician feedback.
- Reorder point and safety stock sheet (many parts)Safety stock, reorder point, order quantity and an order list for up to 500 parts, worked out from each part's own demand and lead time history.
- OSHA compliance calendar (general industry)37 recurring federal OSHA duties with the paragraph, interval, owner, next due date and an overdue flag, plus a 12-month view and counts by owner.
- TRIR and DART rate trackerMonthly hours, OSHA 300 case counts and near misses in; rolling 12-month TRIR and DART rate, a case budget against your target and a trend chart out.
- Energy use and EnPI trackerMonthly electricity, gas and fuel in one unit, a 12-month regression baseline, expected against actual energy for each month, an EnPI ratio, the running saving and the tests that say whether the model can be trusted.
- FIFO lane sizing sheetThe maximum for a FIFO lane from the stop it must cover, in whole containers, with length, refill and wait checks for up to eight lanes.
- Pugh matrix templateCompare up to 8 concepts with a datum as better, same or worse on up to 12 criteria, flag must-haves, and carry the strongest into a second round.
- Machine guarding inspection sheetA machine register with due dates and a status per machine, 21 checks tied to OSHA 1910.212, .219 and .147, a guard opening check against Table O-10, and an action log.
- Condition monitoring route sheetA route of measuring points with baselines, alert and alarm limits, a check interval from the P-F interval, readings with rising and overdue flags, and an exceptions list worst first.
- Fire extinguisher inspection logOne row for every portable extinguisher: hydro test interval from OSHA Table L-1, annual and 6-year due dates, a 12-month check grid and open issues.
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A shift handover sheet, a red tag log, a changeover checklist for one machine: if your team uses it on the floor, ask.