Free training deck
Updated · About 30 minutes
Kaizen training presentation
Kaizen is the lean practice of continuous improvement: small, frequent changes made by the people who do the work. This free deck teaches it to a team in about 30 minutes. Its 17 editable slides cover what kaizen means, its core principles, the PDCA cycle, the difference between daily kaizen and a kaizen event, four steps to a first improvement, an illustrative example, the common mistakes, a team activity and four check questions with answers. Every slide has speaker notes.
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
A look inside
What is in the 17 slides
For operators, team leaders and new CI team members. Widescreen, in plain language, with speaker notes on every slide.
Slide 5: Kaizen principles 
Slide 12: Example: a quick kaizen on a packing line 
Slide 14: Try it: one improvement this week
- 1Kaizen: small improvements, every dayCover
- 2AgendaWhat kaizen means · The principles behind it · PDCA, daily kaizen and kaizen events · Four steps to a first improvement · Activity and check questions
- 3What kaizen meansKaizen is Japanese for change for the better. In lean it means continuous improvement, by everyone, every day.
- 4Why small improvements matterSmall changes are quick to try and cheap to undo if they do not work.
- 5Kaizen principlesGo to the gemba, Facts, not opinions, Fix the process, Small steps, now, Standardize, then improve, Everyone takes part
- 6PDCA: the cycle behind every improvementPlan, Do, Check, Act
- 7Daily kaizen and kaizen eventsBoth are kaizen. They differ in size, speed and who takes part.
- 8Step 1: Pick a problemStart with something that slows the team down every day.
- 9Step 2: See the current conditionGo and watch the work, more than once.
- 10Step 3: Try a change and check itPick the simplest change that tests your idea.
- 11Step 4: Make it stickUpdate the standard work, labels or checklist.
- 12Example: a quick kaizen on a packing lineAn illustrative example of one small improvement, start to finish.
- 13Common mistakesWaiting for big ideas instead of doing small ones.
- 14Try it: one improvement this weekA 10-minute team activity
- 15Check your understanding4 check questions
- 16AnswersThe answers, to discuss
- 17Key points and next stepsNext: test the improvement we picked and review it on the date we set.
How to run it
Running the session
- 1
Prepare
Read the speaker notes once and swap the illustrative example for one from your own area if you have it. Print the PDF if people like a handout.
- 2
Present
The slides take about 20 minutes. Every slide has notes, so you can talk from them rather than read the slide.
- 3
Do the activity
Each person writes down one thing that slows them down. The activity slide takes the team through it step by step; allow 10 minutes.
- 4
Check and follow up
Ask the check questions before showing the answers, then agree one next step with an owner and a date before people leave.
The check questions
- 1. What does kaizen mean?
- Change for the better: continuous improvement by everyone, every day.
- 2. What are the four steps of PDCA?
- Plan, do, check and act.
- 3. How is a kaizen event different from daily kaizen?
- A kaizen event is a focused team effort, usually 3 to 5 days on one process. Daily kaizen is small improvements by anyone, any day.
- 4. What should happen after a change works?
- Make it the standard, train every shift, check it again later and share it with other areas.
Templates and guides to go with it
- Quick kaizen templateOne page for a small improvement: before and after, the cause, the countermeasure, the results and whether the standard changed.
- Kaizen event charter templateScope, team and roles, baseline and target metrics, a five-day schedule, risks and sign-off.
- PDCA templateOne improvement cycle on one page: plan, do, check against the goal, then standardize or adjust. PDF and Excel.
- Idea suggestion formA one-page idea form with the supervisor's answer and points, and an idea log that tracks days to answer.
- Just Do It (JDI) card templateSix Just Do It cards per sheet for quick fixes, with the rules for what counts and a log of every card.
- Daily kaizen routine boardA team's 10 to 15 minute daily routine at the board: one problem from each person, small fixes with one owner, counted every week.
- Topic: Kaizen and continuous improvementEvery guide we have on the subject, sorted.
After the session
Put it on the wall
Free printable posters on the same subject, so the team sees it every day: a PNG to download now, and print-ready PDFs from Letter to 24 x 36 in.
FAQ
Kaizen training presentation: common questions
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