Free template
Updated
Video time study filming checklist
A video time study takes the times of each element from a recording instead of a stopwatch, so the recording decides how good the study can be. This checklist covers what to check before and during a shoot: the process and its steps written down, where the camera goes and how far from the work, what is behind the people, how to tell operators apart, camera settings, battery, card and heat, and what to do afterwards. Page 1 has 25 checks in eight groups, each marked Done or N/A with a notes column. Page 2 is the shot log with one row per file, a pause test, a plan for the shoot, the sums for scene width, pixels per person, file size, upload time and card capacity, and a worked example. It works with any camera and any time study method, and it is a printable PDF.
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
Fields for process, date, camera and filmed by, and 25 checks in eight groups from before you go to afterwards, each marked Done or N/A with a notes column.25 checks in 8 groupsShot logPause testDistance and pixel sumsFile size and upload timeCard and battery planningWorked example
When to use it
When to use a video time study filming checklist
- Before the first time you film a process for a time study.
- When a video study came back with people missing or steps wrong and you want to know what to change before you film again.
- When more than one person will film for the same project and the set-up must be the same.
- Before a long shoot, to plan battery, card space and upload time.
How to fill it in
- 1
Write down the process and its steps
Name the process, describe it in a sentence and list its steps in your plant's words. End each step at something you can see in a paused frame.
- 2
Walk the area
Stand where the camera will go and look at every station from there. Note racks, panels, doors and windows that hide people or put light behind them.
- 3
Set the camera
Fixed on a tripod or mount, 4 to 6 m from the work, at head height or a little above, about 45 degrees to the line of work, with the light behind the camera.
- 4
Do the pause test
Record 30 seconds, pause one frame at full screen and check that you can tell who is who and read the vest numbers.
- 5
Do the sums
Work out file size, upload time, card space and batteries for the hours you plan, using the sums on page 2.
- 6
Record and log
Film one continuous take per cycle or step, and fill in the shot log for each file with its clock times and anything unusual.
What's on the checklist
The 25 checks on the video time study filming checklist
From writing the process down to certifying the study. On the sheet each check is marked Done or N/A with a notes column; page 2 adds the shot log and the sums for distance, pixels, file size and upload time.
Before you go
Plan the take
- 1Write the process name and its steps in your plant's own words.
- 2Tell the people you will film what the study is for, and check local rules on filming employees.
- 3Plan 10 to 15 cycles for each operator, and more if the times vary a lot.
- 4Walk the area and mark every place a person could disappear from view.
Camera position
Fixed, close and in front
- 5Fix the camera on a tripod or mount. No handheld filming.
- 6Set it 4 to 6 m from the work, at head height or a little above, about 45 degrees to the line of work.
- 7Keep each operator's whole body, and the place they go for parts, in the frame.
- 8Pause one frame at full screen: can you tell who is who and read the vest numbers?
Light and view
What is behind the people
- 9No bright window or open door behind the operators.
- 10Windows and bright lights behind or beside the camera, and no direct sun on it.
- 11Check the line of sight from the lens to every station for racks, panels and parked trucks.
People
Easy to tell apart
- 12Different colour caps or numbered vests, with the number toward the lens.
- 13Two or three operators per camera. Add a second, close camera for more.
Camera settings
Keep it simple
- 14Record 1080p at 25 or 30 frames per second.
- 15Turn off settings that change the picture, such as Auto FPS and automatic lens switching.
- 16Record one minute, read its size in GB, and multiply by the minutes you plan.
Power, storage and heat
So it does not stop halfway
- 17Fully charged battery and a spare, or external power.
- 18Enough card space for the planned hours at the real GB per hour.
- 19Camera in shade with some airflow. Phones: keep within 0 to 35 degrees C.
While you record
One take at a time
- 20Start before the first cycle and stop after the last. No pauses or cuts.
- 21Fill in the shot log: file, step, operators in frame and clock times.
- 22Note anything unusual: a jam, a different part, a break or a new person.
Afterwards
Check before you trust it
- 23Keep your own copy of each original until the study is checked.
- 24Upload each take as one file, on a wired or strong connection.
- 25Confirm the operators, review the first five minutes of each, fix labels, then certify.
A filled-in example
Illustrative, not a benchmarkAn example with illustrative numbers: a two-hour study of one assembly cell with three operators.
- The camera is 5 m away with a 68 degree lens, so the scene is 6.7 m wide and each person is about 199 pixels wide in a 1080p frame.
- Recording at 32 megabits per second makes 14.4 GB an hour, so two hours is 28.8 GB.
- On a 50 megabit per second upload that takes about 77 minutes, and a 128 GB card holds 8.9 hours at that rate.
- A battery rated for 2.5 hours covers the two hours on paper, and external power is the safer choice.
One camera at 5 m covers the cell with each person about 199 pixels wide and makes one file of about 28.8 GB that uploads in about 77 minutes. A 4 hour take at the same rate would be 57.6 GB. The 68 degrees and 32 megabits per second are example figures: use your own camera's.
Common mistakes
Filming from far away to fit everything in
At 12 m a 0.7 m wide person is about 83 pixels wide in a 1080p frame, against about 199 at 5 m. Move the camera closer and cover the rest with a second camera.
Leaving a bright doorway behind the operators
People become dark silhouettes and clothing colours wash out. Put windows and bright lights behind the camera or off to one side.
Cutting clips together before upload
The gaps between clips are not real time, so the study is wrong. Record one continuous take per cycle or step.
Guessing the file size
Bit rate varies with the scene. Record one minute, read its size in GB and multiply by the minutes you plan before you commit to a long shoot.
Download the template
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
Run this template in LeanSuite
In LeanSuite you film the process, and the AI times every element, splits value-added work from waste and links each figure to the video frame it came from, and you review, correct and certify the study.
See it in a 45-minute demoIn the lean glossary
FAQ
Video time study filming checklist: common questions
A list of what to check before and during filming so the footage can be timed: the process written down, camera position and distance, light, how operators are told apart, settings, power and storage, and what to do afterwards.
The time study sheet is the observation sheet for timing elements over cycles and working out a standard time. This checklist covers the filming step before the timing. Use it first, then time the footage on the sheet or in software.
A common rule in work measurement teaching is 10 to 15 cycles on each operator when several people do the same job, and more if the times vary a lot. The time study sample size calculator works out how many for the accuracy you want.
At 1080p with a phone's main lens, 4 to 6 m puts a person about 166 to 249 pixels wide, and 12 m only about 83. That is arithmetic for a 68 degree lens and a person 0.7 m wide, and page 2 shows the sums so you can redo them for your own lens.
No. It is about the footage and works for any video time study. LeanSuite's AI time study asks for standard 1080p footage, so the checklist suggests 1080p.
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- Focused improvement 90-day model area planThirteen weeks from the loss Pareto to standardized fixes on one model line, a KPI board, the day-90 gate and expansion waves.
- Logistics and customer service pillar 90-day model area planThirteen weeks from the current-state map to pull on one model value stream, a KPI board, the day-90 gate and expansion waves.
- People development pillar 90-day model area planThirteen weeks from the skills matrix to trained cover on critical tasks in one model area, a KPI board, the day-90 gate and expansion waves.
- Cost deployment pillar 90-day model area planThirteen weeks from the loss map to costed, ranked projects in one model area, a KPI board, the day-90 gate and expansion waves.
- Moving from Excel to one system checklistA 34-point checklist and a file inventory for moving trackers from spreadsheets to one system: keep, move, connect or retire, clean, pilot, run both, retire.
- Prioritization matrix templateScore up to 20 improvement ideas on weighted criteria, rank them, test the ranking with equal weights and place each one on an effort and benefit grid.
- Cost per unit worksheet (manufacturing cost per good unit)One product's cost per good unit by materials, labor, machine and overhead, the gap to target, and which cost lever is worth most a year.
- Manufacturing KPI dashboard templateWeekly plant numbers in, 14 KPIs out: OEE and its parts, first pass yield, scrap, on-time delivery, recordable rate, cost and absence, each against a target.
- Error-proofing verification log (daily master-sample check)Each poka-yoke device proved every day or week with a known-bad sample, with missed checks counted and the hours and parts at risk worked out when one fails.
- Training matrix template with expiry datesPeople by required trainings with expiry dates, OK, due, expired and missing flags, compliance by person and area, cover per training and a renewal list.
- Downtime reason codes template26 starter codes mapped to the six big losses, a log with drop-downs, a Pareto by code and by loss, and a code card for the line.
- Defect catalogue template with boundary samplesEvery defect with a definition, a class and the reason for it, measured accept and reject limits by zone, boundary samples, a defect log with DPU and Pareto, and an inspector agreement check.
- Kaizen event preparation checklistEverything that has to be ready before a kaizen event and done after it: 44 items with owners and due dates from 6 weeks before day 1 to 30 days after, five go or no-go gates and a day-by-day agenda.
- Attribute control chart template (p, np, c and u charts)p, np, c and u charts in one workbook: a chart selector, a sample size check, limits for each subgroup, signal flags and four worked examples.
- Critical spare parts list and stocking levelsAssets ranked by consequence, each part classed and given a stocking policy, and min and max worked out from usage and lead time, with the downtime each stock-out would cost.
- Tier 2 meeting agenda and escalation sheetA 15-minute tier 2 agenda in ten timed blocks, fixed roles and rules, escalation triggers with time limits, and a log that ages every escalation and sends the answer back down.
- HACCP plan template: hazard analysis and CCP worksheetThe Codex 12 steps in one workbook: team and product, process steps checked on site, hazard analysis with the CCP decision tree, the CCP table with completeness checks, an allergen matrix and a verification schedule.
- Forklift operator training and evaluation recordPer-operator training and evaluation record, a register with three-year due dates and refresher triggers, and a weighted practical evaluation scoresheet.
- REBA worksheet (Rapid Entire Body Assessment)Score up to six postures with REBA: body-part drop-downs, Tables A, B and C as lookups, final score and action level, and a before and after comparison.
- Mock recall template: traceability exercise worksheetTrace a finished lot back to every input lot and forward to every first customer, reconcile the quantities against a tolerance and time it against your target.
- ISO 9001 internal audit checklist (production area)46 audit questions for the production floor in 11 processes, each with its ISO 9001:2015 clause, what evidence to look for and the sample to take, plus five defined grades, a findings log, a finding report and a summary by clause.
- ISO 45001 internal audit checklist44 audit questions for the plant floor in 16 safety topics, each with its ISO 45001:2018 clause, the evidence to look for and the sample to take, plus 12 worker interview prompts, a findings log and a summary by clause.
- Plan for every part (PFEP) templateOne row per part: supplier, pack, container, usage, lead time and locations, with ABC classes, market and line kanban counts and a lineside space check.
- Food plant GMP inspection checklist (21 CFR 117 subpart B)55 checks in the order of 21 CFR 117 subpart B, each citing its paragraph and saying what to look at, with a grade, finding, owner and due date; results by section and grade, a walk route and a bakery example.
- Master sanitation schedule with pre-op verificationA master list of cleaning tasks by area and equipment with frequency, chemical, lockout, who and next due date, a weekly on-time count, and the pre-operational verification log with a release step.
- Changeover matrix templateA from-to matrix of changeover minutes with the clean each transition needs (allergen, colour, format), and a weekly planner that totals the order and suggests a shorter one.
- Overhead crane inspection checklist: frequent and periodic34 crane checks tied to OSHA 1910.179: an operator's pre-shift card, frequent and periodic inspections with signed records, a deficiency and tag-out log, and a register of next due dates.
- Measurement uncertainty budget templateA GUM uncertainty budget: Type A and B rows, divisors by distribution, sensitivity coefficients, uc, νeff, k from the t-table, U, TUR and a guard band check.
- Maintenance job plan templateOne job planned on one sheet: steps and craft hours, parts checked against stock, tools, lockout and permits, documents, a ready check for the schedule, and technician feedback.
- Reorder point and safety stock sheet (many parts)Safety stock, reorder point, order quantity and an order list for up to 500 parts, worked out from each part's own demand and lead time history.
- OSHA compliance calendar (general industry)37 recurring federal OSHA duties with the paragraph, interval, owner, next due date and an overdue flag, plus a 12-month view and counts by owner.
- TRIR and DART rate trackerMonthly hours, OSHA 300 case counts and near misses in; rolling 12-month TRIR and DART rate, a case budget against your target and a trend chart out.
- Energy use and EnPI trackerMonthly electricity, gas and fuel in one unit, a 12-month regression baseline, expected against actual energy for each month, an EnPI ratio, the running saving and the tests that say whether the model can be trusted.
- FIFO lane sizing sheetThe maximum for a FIFO lane from the stop it must cover, in whole containers, with length, refill and wait checks for up to eight lanes.
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A shift handover sheet, a red tag log, a changeover checklist for one machine: if your team uses it on the floor, ask.