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Safety cross calendar
A safety cross is a calendar in the shape of a cross, with one square for each day of the month. Each day the team colors its square by the most serious safety event of that day, using a color key the site sets, and talks about every square that is not green at the daily huddle, so the month's safety record and any pattern show at a glance. Page 1 of this template is the cross for days 1 to 31 with an example color key (green for a worked day with no safety event, blue for a near miss reported, yellow for a first aid case, red for an injury beyond first aid as your site defines it, white for a day not worked), a box for days since the last injury, who fills it in and when, the month's totals and a log of every day that is not green. Page 2 has how to run it, a worked example month and a table for the year. The Excel version keeps a year log of events and draws the chosen month's cross by itself, with the month totals, days since the last injury and a summary of days and events per month with a chart.
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
Fields for area, month, year and who keeps it, a cross of squares numbered 1 to 31, a color key (green, blue, yellow, red, white), a box for days since the last injury, who fills it in and when, a month totals table and a log of every day that is not green.Cross for days 1 to 31Example color keyDays since the last injuryWho fills it and whenMonth totalsLog of non-green daysExample monthYear at a glance
When to use it
When to use a safety cross calendar
- On a team or area board, as the safety item of the daily huddle.
- When starting tiered meetings or a visual board, to give safety a place that is updated every day.
- When near misses and first aid cases are logged but nobody sees them together over a month.
- At month end, to compare months and areas with the same color key.
How to fill it in
- 1
Agree the color key
With your safety lead, write what each color means at your site: what counts as a first aid case, what counts as an injury beyond first aid. The key on the sheet is an example.
- 2
Post it at the huddle board
Write the month and year on the sheet and put it where the team stands for the daily huddle, with a pen of each color or colored magnets.
- 3
Color yesterday's square every day
Before the huddle, color the square from the near miss and incident reports. A day takes the color of its most serious event. Days off stay white.
- 4
Talk about every square that is not green
What happened, where, and what is being done. Write each one in the log on page 1 with its report number and action.
- 5
Count the month
Days of each color, the events behind them and the days worked. Update days since the last injury every day and copy the totals into the year table.
- 6
Read it with the reports
A month of green with no near misses reported can mean people stopped reporting. Use the Excel summary to compare months.
A filled-in example
Illustrative, not a benchmarkAn example: September 2026 on an assembly line that works Monday to Friday and closed on Labor Day, Sep 7, with the status on Sep 30 (illustrative; the color key is an example).
The example September, day by day
- No incident: 14 days
- Near miss: 4 days
- First aid: 2 days
- Treatment case: 1 day
- Not worked: 9 days
September 2026: near misses on the 3rd, 15th, 16th and 24th; first aid on the 9th and 29th; a treatment case on the 22nd; weekends and Labor Day not worked; the other 14 worked days green.
- Near misses were reported on Sep 3, 15, 16 and 24, so those four days are blue. Sep 15 had two (a wet floor and a door struck by a cart), so 5 near misses sit behind 4 blue days.
- First aid cases on Sep 9 (a cut finger) and Sep 29 (a splinter) make 2 yellow days. On Sep 22 a strained back sent someone for treatment: 1 red day.
- The 8 weekend days and Labor Day stay white: 9 days not worked. The other 14 worked days are green.
- 14 green + 4 blue + 2 yellow + 1 red = 21 days worked; with the 9 white days that makes the 30 days of September.
Green on 14 of 21 days worked (67%). The last red day was Sep 22, so on Sep 30 the board reads 8 days since the last injury. The red day's investigation and the lift assist go on the team's action list.
Common mistakes
Reading green as safe
A green day means nothing was reported. Watch the near miss count next to it: a fall in reports can be a fall in reporting.
Coloring it in arrears
A cross filled in at the end of the week, or still showing last month, tells people safety is not looked at daily. Color it before every huddle.
Changing what the colors mean
If first aid is yellow one month and red the next, the months cannot be compared. Write the key down and keep it for the year.
Making it a target to hit
Pressure for an all-green month can stop people reporting. Thank people for blue days: a near miss reported is a chance to fix a hazard.
Download the template
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
Run this template in LeanSuite
In LeanSuite near misses, unsafe acts and unsafe conditions are routed to an owner with a due date, every corrective action is tracked to completion, and safety metrics such as near misses show on an SQDC tier board with a safety heat map.
See it in a 45-minute demoIn the lean glossary
Guides
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FAQ
Safety cross calendar: common questions
A calendar in the shape of a cross with one square per day of the month. Each day the team colors the square by the most serious safety event of that day, using a color key the site sets, and reviews it at the daily huddle.
Each site sets its own key. A common pattern is green for a day with no incident, a middle color such as yellow or blue for a near miss or first aid case, and red for a more serious injury. The template's example uses green, blue for a near miss reported, yellow for first aid, red for an injury beyond first aid and white for days not worked.
Usually the team leader, or a named person on each shift, before the start-of-shift huddle. They color the previous day's square from the near miss and incident reports, then the team talks about any day that is not green.
Count the calendar days from the last red day to today, and reset the count to 0 on a red day. In the example the last red day was Sep 22, so on Sep 30 the count is 8. The Excel version works it out from the log.
The SQCDP tier board has a ring of days for each of five pillars, each day green or red against a target. The safety cross is a calendar for safety alone, with a color for each kind of event, so a near miss, a first aid case and an injury each show differently.
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- Focused improvement 90-day model area planThirteen weeks from the loss Pareto to standardized fixes on one model line, a KPI board, the day-90 gate and expansion waves.
- Logistics and customer service pillar 90-day model area planThirteen weeks from the current-state map to pull on one model value stream, a KPI board, the day-90 gate and expansion waves.
- People development pillar 90-day model area planThirteen weeks from the skills matrix to trained cover on critical tasks in one model area, a KPI board, the day-90 gate and expansion waves.
- Early equipment management 90-day model area planThirteen weeks from lessons on current machines to a tracked start-up on one model equipment project, a KPI board, the day-90 gate and expansion waves.
- Cost deployment pillar 90-day model area planThirteen weeks from the loss map to costed, ranked projects in one model area, a KPI board, the day-90 gate and expansion waves.
- Moving from Excel to one system checklistA 34-point checklist and a file inventory for moving trackers from spreadsheets to one system: keep, move, connect or retire, clean, pilot, run both, retire.
- Prioritization matrix templateScore up to 20 improvement ideas on weighted criteria, rank them, test the ranking with equal weights and place each one on an effort and benefit grid.
- Cost per unit worksheet (manufacturing cost per good unit)One product's cost per good unit by materials, labor, machine and overhead, the gap to target, and which cost lever is worth most a year.
- Digital manufacturing readiness assessmentScore 24 statements on process, technology and people from 0 to 4, check the balance between them and rank the gaps by what matters in your plant.
- Manufacturing KPI dashboard templateWeekly plant numbers in, 14 KPIs out: OEE and its parts, first pass yield, scrap, on-time delivery, recordable rate, cost and absence, each against a target.
- RCM worksheet (failure mode and task selection)Failure modes classed as hidden, safety, operational or non-operational, then a task chosen for each: condition-based, discard, failure-finding, redesign or run to failure.
- Error-proofing verification log (daily master-sample check)Each poka-yoke device proved every day or week with a known-bad sample, with missed checks counted and the hours and parts at risk worked out when one fails.
- Downtime reason codes template26 starter codes mapped to the six big losses, a log with drop-downs, a Pareto by code and by loss, and a code card for the line.
- Defect catalogue template with boundary samplesEvery defect with a definition, a class and the reason for it, measured accept and reject limits by zone, boundary samples, a defect log with DPU and Pareto, and an inspector agreement check.
- I-MR chart template (individuals and moving range)Up to 100 single readings with moving ranges, limits from a baseline, five run-rule flags, both charts, a second phase and a reaction log.
- Kaizen event preparation checklistEverything that has to be ready before a kaizen event and done after it: 44 items with owners and due dates from 6 weeks before day 1 to 30 days after, five go or no-go gates and a day-by-day agenda.
- Attribute control chart template (p, np, c and u charts)p, np, c and u charts in one workbook: a chart selector, a sample size check, limits for each subgroup, signal flags and four worked examples.
- Critical spare parts list and stocking levelsAssets ranked by consequence, each part classed and given a stocking policy, and min and max worked out from usage and lead time, with the downtime each stock-out would cost.
- Tier 2 meeting agenda and escalation sheetA 15-minute tier 2 agenda in ten timed blocks, fixed roles and rules, escalation triggers with time limits, and a log that ages every escalation and sends the answer back down.
- Mock recall template: traceability exercise worksheetTrace a finished lot back to every input lot and forward to every first customer, reconcile the quantities against a tolerance and time it against your target.
- ISO 9001 internal audit checklist (production area)46 audit questions for the production floor in 11 processes, each with its ISO 9001:2015 clause, what evidence to look for and the sample to take, plus five defined grades, a findings log, a finding report and a summary by clause.
- Plan for every part (PFEP) templateOne row per part: supplier, pack, container, usage, lead time and locations, with ABC classes, market and line kanban counts and a lineside space check.
- Food plant GMP inspection checklist (21 CFR 117 subpart B)55 checks in the order of 21 CFR 117 subpart B, each citing its paragraph and saying what to look at, with a grade, finding, owner and due date; results by section and grade, a walk route and a bakery example.
- Master sanitation schedule with pre-op verificationA master list of cleaning tasks by area and equipment with frequency, chemical, lockout, who and next due date, a weekly on-time count, and the pre-operational verification log with a release step.
- Changeover matrix templateA from-to matrix of changeover minutes with the clean each transition needs (allergen, colour, format), and a weekly planner that totals the order and suggests a shorter one.
- Measurement uncertainty budget templateA GUM uncertainty budget: Type A and B rows, divisors by distribution, sensitivity coefficients, uc, νeff, k from the t-table, U, TUR and a guard band check.
- Maintenance job plan templateOne job planned on one sheet: steps and craft hours, parts checked against stock, tools, lockout and permits, documents, a ready check for the schedule, and technician feedback.
- Video time study filming checklistA pre-shoot checklist and shot log for filming a time study on video: camera, light, people, settings, power and review.
- Reorder point and safety stock sheet (many parts)Safety stock, reorder point, order quantity and an order list for up to 500 parts, worked out from each part's own demand and lead time history.
- Energy use and EnPI trackerMonthly electricity, gas and fuel in one unit, a 12-month regression baseline, expected against actual energy for each month, an EnPI ratio, the running saving and the tests that say whether the model can be trusted.
- FIFO lane sizing sheetThe maximum for a FIFO lane from the stop it must cover, in whole containers, with length, refill and wait checks for up to eight lanes.
- Pugh matrix templateCompare up to 8 concepts with a datum as better, same or worse on up to 12 criteria, flag must-haves, and carry the strongest into a second round.
- Condition monitoring route sheetA route of measuring points with baselines, alert and alarm limits, a check interval from the P-F interval, readings with rising and overdue flags, and an exceptions list worst first.
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A shift handover sheet, a red tag log, a changeover checklist for one machine: if your team uses it on the floor, ask.