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Production manager leader standard work template
Leader standard work for a production or value stream manager is a short list of daily tasks and a longer list of weekly and monthly ones that keep daily management working across several areas: the tier 3 meeting, walks with the supervisors, layered audits, checks of the supervisors' own routines and coaching. This template is filled in with 14 common tasks: four daily ones with a box for each weekday, six weekly and four monthly. Page 2 has a follow-up and escalation log and a weekly review. Change the tasks to fit your value stream or department.
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
When to use it
When to use a manager leader standard work template
- When the supervisors have routines but nobody above them checks or supports those routines.
- When the tier 3 meeting hears the same problems week after week.
- For a manager new to a value stream or department, to set out where their time on the floor goes each week.
- When the plant sets up leader standard work level by level, after the team leaders and supervisors.
How to fill it in
- 1
Fill in the header
Leader, role, value stream or department and the week. One sheet per manager per week.
- 2
Make the tasks yours
Start from the 14 tasks. Cross out what does not apply, add your own in the blank rows, and keep the daily list short: most of a manager's routine is weekly.
- 3
Book the weekly tasks
Write the day for each weekly task and the date for each monthly one, and put them in your calendar. A gemba walk with no day planned rarely happens.
- 4
Mark each task when it happens
A tick when it is done, a cross when it is missed, and a word on why.
- 5
Log follow-ups and escalations
Write what the walks, audits and checks turn up on page 2 with an owner and a due date, and who you escalated it to if it goes to the plant level.
- 6
Review the week with the plant manager
Go through the misses, what got in the way and what you will change. Bring the escalations that are waiting on someone else.
What's on the sheet
The 14 routine tasks on the production manager leader standard work template
Written for a production, area or value stream manager over several supervisors. Most of the routine is weekly; each task has space for when it happens and a box to mark done or missed.
Every day
A box for each weekday
- 1Lead the tier 3 meeting for your value stream or department
- 2Check that every problem escalated to you has an owner and a date
- 3Walk one area and stop at its tier board to ask about anything off target
- 4Follow up yesterday's decisions and the actions you own
Every week
Write the day it is planned
- 5Do a gemba walk with one supervisor in their area
- 6Do one layered process audit in each area
- 7Check two supervisors' leader standard work sheets and talk through the misses
- 8Coach one supervisor on a problem they are working on
- 9Walk for safety with a supervisor and an operator
- 10Review the open actions and countermeasures on the value stream board
Every month
Write the date
- 11Review value stream KPI trends and the top problems with the plant manager
- 12Check progress on improvement projects and kaizen events
- 13Review training and cross-training needs with your supervisors
- 14Review this leader standard work with your manager and adjust it
A filled-in example
Illustrative, not a benchmarkOne week of leader standard work for a production manager over a machining value stream with three supervisors.
- Daily: the tier 3 meeting done every day; the area walk missed on Monday and Tuesday because of a launch review.
- Weekly: a gemba walk with the second-shift supervisor; one layered audit in each area, with three findings fixed on the spot; two supervisors' sheets checked, one showing the coaching task missed three weeks running.
- Escalations: a gauge shortage went to the plant manager's top-tier meeting with an owner and a date.
- Monthly: the KPI review with the plant manager showed one kaizen event behind plan.
In the weekly review the manager moved the area walk to straight after the tier 3 meeting, and the supervisor who kept missing coaching got a fixed coaching slot on Thursdays.
Common mistakes
Running the supervisors' meetings for them
If the manager leads the tier 2 meeting, the supervisor stops owning it. Attend now and then, and talk about it afterwards.
Walking alone
A gemba walk with the area's supervisor teaches both of you more than one done alone, and the supervisor hears what you saw first-hand.
Managing from the reports
The weekly numbers tell you where to look. They do not tell you why, which is what the walk and the audit are for.
Letting escalations sit
An escalation that reaches you and waits a week teaches supervisors that escalating is pointless. Give each one an owner and a date the day it arrives.
Download the template
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
Run this template in LeanSuite
In LeanSuite you build a checklist or audit in Lean Creator and schedule it in Daily Standard Work to a person, a role or a machine with a repeat rule; each person sees their checks on a calendar or Kanban board, gets a reminder before one is due, and missed ones show in red.
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Production manager leader standard work template: common questions
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