Free template
Lubrication schedule template
A lubrication schedule lists every lubrication point on a machine with the lubricant, the method, the amount and how often, and who does it, so each point gets the right lubricant in the right amount at the right time. Too little lubrication wears bearings, chains and slides; too much or the wrong kind causes failures too. In autonomous maintenance, the simpler points go to operators as part of their clean, inspect, lubricate and retighten routine, and the rest stay with maintenance. Page 1 of this template has a row per lube point with lubricant, method, amount, frequency, operator or maintenance, time, last done and next due. Page 2 is a month of sign-offs per point and a log of abnormalities found. The Excel version works out the next due date from the last done date and the frequency, flags overdue points, works out the minutes per week for operators and for maintenance, and has a record sheet.
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
When to use it
When to use a lubrication schedule
- For every machine with grease points, oil levels, chains, slides or gearboxes.
- When handing basic lubrication to operators as part of autonomous maintenance.
- After a bearing, chain or gearbox failure traced to lubrication.
- When lubricants are mixed up, or nobody is sure which points were done.
How to fill it in
- 1
Find every point
Walk the machine with the maker's manual and number each lube point on the machine and in a photo.
- 2
Write the standard
For each point: lubricant type and grade, method, amount (shots, ml, fill to level) and frequency, from the manual.
- 3
Split the work
Give operators the points they can reach safely with the machine in a safe state; keep the rest with maintenance. Check the minutes per week fit the time available.
- 4
Color-code
Match the color on each point to its lubricant and grease gun, so the wrong lubricant cannot go in.
- 5
Sign off each point
Initial the day each point is done, and update the last done date. Anything abnormal gets a tag.
- 6
Review
Look at overdue points and abnormalities each week. Points that are always dry or always leaking need a fix, not more grease.
A filled-in example
Illustrative, not a benchmarkAn example: a packaging machine with 14 lube points (illustrative).
- 8 points to operators: 6 grease nipples weekly (2 shots each), a chain oiled daily, a gearbox sight glass checked weekly.
- 6 points to maintenance: two gearbox oil changes yearly, main bearings greased monthly, the vacuum pump oil quarterly.
- Operator time: about 20 minutes a week. Maintenance: about 25 minutes a week averaged over the year.
- In the first month, two grease nipples were found blocked and one chain dry on a Monday after a long weekend.
The blocked nipples were replaced, the chain oiler moved to the start-of-shift check, and no point was overdue for the rest of the quarter.
Common mistakes
More grease is better
A bearing packed too full runs hot. Put the amount on the standard and train it.
Mixed lubricants
The wrong grease in a point can fail it. Color-code points, lubricants and guns.
Points nobody can reach
A point that needs guards off will be skipped. Move it with a remote line, or keep it with maintenance.
Ticks with no look
Lubrication is also inspection: a leak, a dry chain or a blocked fitting is a finding, not a tick.
Download the template
Free to use: print it, copy it and edit it for your team. Enter your name and work email once to download.
Run this template in LeanSuite
In LeanSuite each machine's clean, inspect, lubricate and retighten routine is a checklist on the operator's Daily Standard Work, assigned to a person, a role or the machine with a repeat rule, and missed checks show in red.
In the lean glossary
FAQ
Lubrication schedule template: common questions
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